Administration Section Head

Tagaddod is seeking an experienced and proactive Administration Section Head to lead and manage our administration team, ensuring efficient and effective office operations across the company. The ideal candidate will be responsible for overseeing all administrative functions, coordinating support services, and implementing administrative policies and procedures that contribute to the overall success of the organization.

Responsibilities

1- Facilities Management & Maintenance

• Oversee the day-to-day management and maintenance of the company headquarters and other assigned facilities.
• Ensure all facilities, utilities, equipment, and infrastructure are maintained in good working condition.
• Coordinate preventive and corrective maintenance activities with internal stakeholders and external service providers.
• Monitor facility-related budgets and expenses and identify cost-saving opportunities.
• Ensure compliance with health, safety, and environmental standards.
  2- Workplace & Site Readiness
• Ensure workplace readiness for existing and newly established offices, sites, and operational locations.
• Assess and monitor site readiness requirements, including accessibility, utilities, sanitation facilities, security measures, furniture.
• Coordinate with relevant departments to ensure sites are operationally ready before occupancy.
• Conduct regular inspections to maintain workplace standards and employee comfort.
  3- Administration Operations
• Manage and supervise the Office Boys team, ensuring efficient delivery of office support services.
• Oversee cleaning services and ensure high standards of hygiene and cleanliness across all facilities.
• Supervise security personnel to maintain a safe and secure work environment.
• Develop work schedules, allocate responsibilities, and monitor team performance.
• Monitor and manage office supplies inventory, ensuring the timely procurement and availability of stationery, pantry items, and other administrative consumables.
• Establish and maintain inventory control processes to prevent shortages, wastage, and overstocking.
• Monitor the distribution and allocation of business mobile lines to employees in accordance with company policies.
• Maintain accurate records of assigned business lines, including issuance, transfers, replacements, and deactivations.
• Monitor business line usage and coordinate with service providers to ensure cost efficiency and compliance with company policies.
• Prepare periodic reports on business line utilization, costs, and inventory status.
• Ensure accurate administration records and databases are maintained and updated regularly.
  4- Business Travel Management
• Oversee all business travel arrangements for employees, including:
  - Flight bookings
  - Hotel reservations
  - Visa processing and travel documentation
  - Transportation arrangements
  - Ensure compliance with company travel policies and procedures.
  5- Vendor & Contract Management
• Manage relationships with facility service providers, maintenance contractors, and other vendors.
• Evaluate vendor performance and ensure service-level agreements are met.
• Support contract negotiations and renewals for administration-related services.
  6- Reporting & Continuous Improvement
• Prepare regular reports on facilities, maintenance activities, administration services, and travel operations.
• Identify opportunities to improve administrative processes and employee workplace experience.
• Develop and implement policies and procedures related to administration and facilities management.

• Bachelor's degree in Business Administration, Facilities Management, Engineering, or a related field.
• 5–8 years of experience in administration, facilities management, or workplace operations.
• Previous experience managing administration teams and service providers.
• Strong knowledge of facilities management, workplace operations, and business travel coordination.