Assistant Service Station Supervisor

Education and Required Skills

• A minimum of two (2) years experience within a similar role
• Associate Degree or Certificate in Business Administration
• A minimum of 5 CXC’s including Mathematics and English Language
• Ability to take initiative and work efficiently
• Ability to communicate effectively

Desirable Skills

• Excellent organizational skills
• Ability to multitask
• Ability to work effectively as part of a team or in a self-managed environment as projects/tasks require

Main Duties and Responsibilities

• Liaise with all distributors to restock the Convenience Store as instructed.
• Assist with ordering of fuel based on daily sales.
• Monitor social events and assist with scheduling deliveries to accommodate increase sales volumes.
• Assist with updating and communicating the Wet Stock Report to the Rubis team before the stipulated deadline.
• Update all assigned spreadsheets with data daily as instructed.
• Count, verify and deposit cash when required.
• Compile weekly, bi-weekly and monthly statements for charge customers when required.
• Assist with completing the roster weekly and communicating to staff.
• Reconcile all forecourt and C-store sheets.
• Enter stock into the accounting software.
• Enter charge invoices into the accounting software.
• Enter vendor invoices into the accounting software.
• Manage, distribute, and record petty cash transactions and replenishments when required.
• Track and carry out payments to Deli suppliers.
• Assist with the preparation and distribution of payroll as assigned.
• Assist with managing the Forecourt and C-store operations.
• Report and organize the fixing of any issues related to the Forecourt and C-store in a timely manner.
• Effectively communicate information to the staff as directed by Senior Management.
• Listen to staff queries, issues and concerns and resolve where possible or escalate to senior management when necessary.
• Be proficient with all software programs used at the Service station, e.g. –Sapphire, VeederRoot, Accdev, Sage etc.
• Available to handle any issues within and beyond operational hours.
• Assist with the implementation of structures, policies, and procedures to enhance the overall functionality of the organization.
• Order stationery and supplies for in-house use as necessary.
• Perform any other related duties as required or assigned by Senior Management to aid in the smooth running of the business.