Key Responsibilities

• Manage and maintain all project documentation in accordance with company policies, project requirements, and client specifications.

• Control the receipt, registration, distribution, tracking, filing, and archiving of project documents.

• Ensure all documents are properly reviewed, approved, and issued according to established workflows and deadlines.

• Maintain accurate document numbering, revision control, and version history.

• Prepare and process document transmittals for internal and external distribution.

• Monitor document status and ensure timely submission, retrieval, and updates of project records.

• Coordinate with project managers, engineers, quality teams, vendors, subcontractors, and clients regarding document requirements and submissions.

• Perform quality checks to verify document accuracy, completeness, and compliance before issuance.

• Maintain document control logs, trackers, and registers to ensure up-to-date reporting.

• Support audits by providing required documentation and ensuring records are organized and readily accessible.

• Assist in the implementation and continuous improvement of document control procedures and systems.

• Ensure confidentiality, security, and proper retention of sensitive project information.

• Follow up with stakeholders on overdue documents, comments, approvals, and revised submissions.

Required Qualifications

• Bachelor’s degree, diploma, or equivalent qualification in Business Administration, Information Management, Engineering Support, or a related field.

• Proven experience with min 3 yrs as a Document Controller, Document Control Specialist, or similar role in a project-driven environment.

• Strong knowledge of document control processes, transmittals, revision control, and records management.

• Experience working with document management systems (DMS/EDMS) and electronic filing systems.

• Proficiency in Microsoft Office applications, especially Excel, Word, and Outlook.

• Strong organizational skills with high attention to detail and accuracy.

• Excellent communication and coordination skills with the ability to work across multiple teams and stakeholders.

• Ability to manage multiple priorities and meet tight deadlines.

Preferred Qualifications

• Experience in industries such as construction, engineering, oil & gas, energy, manufacturing, or infrastructure.

• Familiarity with client documentation requirements and project documentation workflows.

• Knowledge of ISO standards, quality management systems, or records retention practices.

• Experience with systems such as Aconex, SharePoint, Documentum, EDMS, or similar platforms.

Key Skills and Competencies

• Document control and records management

• Document management systems (DMS/EDMS)

• Transmittal preparation and tracking

• Version and revision control

• Compliance with company and client standards

• File organization and archiving

• Stakeholder coordination

• Attention to detail

• Time management and prioritization

• Communication and follow-up skills

• Problem-solving and process improvement

• Confidentiality and data integrity

Why Join Us?

At GE Vernova - Grid Automation, you will have the opportunity to work on cutting-edge projects that shape the future of energy. We offer a collaborative environment where your expertise will be valued, and your contributions will make a tangible impact. Join us and be part of a team that is driving innovation and excellence in control systems.

Apply today and help us lead the way in renewable energy solutions!