Executive Assistant

Overview

Company Name: Tube Supply

Title of Position: Executive Assistant

Position Type: Full-Time; Non-Remote

Location: Houston, TX

Founded in 2016, Tube Supply provides quality steel tube and bar in alloy, stainless, and carbon for oil and gas applications, including drilling, completions, production, and downhole tools.  Our steel tubular and bar products are tailored specifically to meet the demands of the oil and gas industry, including high pressure, high temperature (HPHT) and sour (H2S) well environments. Tube Supply clients are leading oil and gas service companies, OEMs, and manufacturing centers globally.

Our goal is to maintain a stable, fun work environment while delivering satisfaction to the marketplace.  We live closely by our core values: excellence, loyalty, and fun.  These are seen throughout our interactions with customers, within the company, and in each of our employees’ everyday lives. 

Summary:

We are seeking an energetic and motivated Executive Assistant to join our company. The Executive Assistant will provide high-level administrative support to senior staff. This role will screen visitors, answer phones, coordinate special events, prepare reports and filing and organizing documents.

Benefits Offered:

• 401(k) including company matching
• Health insurance (medical, dental, and vision)
• Flex Saving Account and Health Reimbursement Account
• Company-provided Term Life Insurance
• Company-provided Short-term and long-term disability insurance
• Paid Holidays
• Paid time off
• Tuition Reimbursement
• Parental Leave

Responsibilities

• Under the direction of the President, completes a wide variety of administrative tasks that facilitate the Executive’s ability to effectively lead the organization. This includes:
  • Assist with special projects.
  • Designing reports and presentations.
  • Prepare information for meetings with staff and outside parties. 
  • Maintain contact lists.
  • Complete expense reports 
  • Assist with general office duties, and manage office supplies, inventory, and stock.
  • Help with general office organization and communicate with various vendors and colleagues regarding office needs. 
• Works closely with Executives to keep them informed of upcoming commitments and responsibilities, following up appropriately.
• Under the direction of the President manages all aspects of the company’s office services.
• Provides event management support as requested.
• Receives incoming communication or memos on behalf of senior staff, reviews content, determines importance, and summarizes and/or distributes contents to appropriate staff.
• Performs additional duties as assigned by executives.
• Provides hospitality to all guests and helps to create a welcoming environment.

Qualifications

Education and Experience:

• High school diploma required, bachelor’s degree in business administration or related field preferred.
• At least two years of related experience required.

Knowledge/Skills/Competencies:

• Excellent verbal, written, and interpersonal skills.
• Highly organized individual with a commitment to consistent attention to detail.
• Flexibility and adaptability to assume additional responsibilities and accommodate customer requests.
• Ability to work independently, often under pressure/situations within a team environment.
• Ability to exercise discretion and independent judgment to perform a variety of tasks.
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
• Able to type a minimum of 50 words per minute.
• Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.