Procurement Operations Specialist

As we continue to scale globally, maintaining robust, scalable financial processes is essential to ensuring visibility, control, and efficiency across the business. This is where this role comes in. 

About the role (What you’ll be doing)

We are looking for a detail-oriented and proactive Procurement Operations Specialist to support end-to-end procurement operations, vendor onboarding, purchasing processes, and supplier relationship management across the business. This role will work closely with Finance, Operations, Legal, and business stakeholders to ensure efficient purchasing, strong vendor governance, cost control, and compliance with company policies.

The ideal candidate has experience managing procurement workflows, vendor onboarding, purchase orders, contract coordination, and ERP/procurement systems such as Zip, NetSuite, or similar platforms.

Key Responsibilities

Procurement Operations

• Manage end-to-end procurement processes including requisitions, purchase orders (POs), approvals, and vendor setup.
• Ensure all purchases comply with internal procurement policies, approval matrices, and budget controls.
• Coordinate with stakeholders to gather purchasing requirements and support sourcing activities.
• Monitor PO lifecycle and ensure timely processing of invoices and payments in partnership with Accounts Payable.
• Support implementation and optimization of procurement tools and workflows.

Vendor Management

• Manage vendor onboarding, maintenance, and offboarding processes across procurement and ERP systems.
• Maintain accurate vendor master data and supporting documentation including tax forms, banking details, contracts, and compliance records.
• Conduct vendor due diligence and ensure compliance with company requirements and policies.
• Build and maintain positive supplier relationships to support operational efficiency and issue resolution.
• Track vendor performance, service levels, and contract renewals.

Contract & Compliance Support

• Coordinate contract review and approval workflows with Legal and business stakeholders.
• Maintain procurement and vendor documentation repositories.
• Support audits and reporting requirements related to procurement and vendor governance.
• Assist in identifying procurement risks, process gaps, and opportunities for improvement.

Reporting & Process Improvement

• Prepare procurement and vendor-related reports, spend analysis, and operational dashboards.
• Identify opportunities for cost savings, process efficiencies, and automation.
• Assist with implementation of procurement best practices and continuous improvement initiatives.

About you (Who you are)

• 3+ years of experience in procurement, vendor management, sourcing, purchasing, or related operations roles.
• Experience working with procurement and ERP systems such as Zip, NetSuite, or similar platforms.
• Strong understanding of purchase order processes, vendor onboarding, and procurement controls.
• Excellent organizational skills with strong attention to detail.
• Strong stakeholder management and communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency in Google Workspace and/or Microsoft Office, particularly Excel or Google Sheets.

Nice-to-haves:

• Experience supporting global procurement operations.
• Exposure to finance or accounts payable processes.
• Experience with procurement policy implementation and process automation.
• Knowledge of contract lifecycle management tools.
• Experience working in technology, healthcare, or high-growth startup environments.

What Success Looks Like

• Procurement requests are processed accurately and efficiently.
• Vendor onboarding and maintenance are completed with strong compliance controls.
• Stakeholders receive timely support and clear communication.
• Procurement data and vendor records remain accurate and audit-ready.
• Opportunities for process improvement and cost optimization are proactively identified.

Why join Eucalyptus?

Euc is also behind a growing family of digital healthcare clinics (Pilot, Kin, Software, Compound) across men’s health and well-being, fertility, skincare, and preventative health.

Here’s what makes joining Euc unique:

• What’s next - Our goal for the next three years is to support 1 million patients globally to live better for longer. We’re launching into new conditions, demographics, and geographies as we build a truly preventive healthcare ecosystem.
• Build something world-changing - We’re on the path to becoming the world’s largest international digital healthcare company. It will be challenging, fast-paced, and deeply rewarding.
• Make real impact - You will deliver work that directly shapes patient outcomes and scales evidence-based care across markets.
• Accelerate your growth - You will have high ownership, continuous feedback, and dedicated development support.
• Join a motivated team - You will collaborate with talented peers to solve complex clinical and operational problems at scale.

What’s ahead in the Philippines?

• Grow with us globally - Get mentorship from leaders across Australia, the UK, Germany, and Japan while collaborating with top-tier teams in the Philippines and South Africa.
• Shape your career - ****Access learning budgets, conferences, certifications, peer shadowing, and a global knowledge-sharing culture.
• Work where wellbeing matters - Enjoy wellness budgets, social clubs, hybrid work arrangement, and initiatives that help you stay balanced and connected.
• Innovate with purpose - Use state-of-the-art tools and contribute to bold, impactful solutions in healthcare.
• Support at every stage - Benefit from comprehensive health coverage (including up to 2 dependents), vacation, sick, and parental leaves, 13th-month pay, statutory benefits, and transport allowance.