Office Coordinator

Office Maintenance & Operations

You’ll own the day-to-day functionality of the office and ensure a safe, organized, and welcoming work environment. Key responsibilities include:

• Coordinating office services such as cleaning, maintenance, security, internet, utilities, and other facility vendors
• Receiving, sorting, and distributing mail, packages, and deliveries
• Managing office supplies, kitchen stock, equipment, and general inventory; placing orders as needed
• Overseeing office upkeep and ensuring facilities are clean, functional, and well-maintained
• Acting as the main point of contact for building management and external service providers
• Coordinating meals, transportation, and accommodation for team offsites, meetings, and visitors
• Managing travel bookings, hotel reservations, and logistics for employees and guests
• Leading the office renovation project in partnership with the GM, acting as the primary on-site point of contact with contractors and vendors
• Supporting renovation planning by coordinating schedules, tracking progress, flagging issues, and minimizing disruption to the team
• Coordinating billing, expense reporting, vendor invoices, and payment follow-ups to ensure accuracy and timely processing
• Supporting cost control through proper documentation, reporting, and vendor coordination

Marketing & Creative Support

You’ll provide hands-on operational support to the Marketing team, particularly for on-site needs and content production. Key responsibilities include:

• Purchasing props, materials, and supplies for photo shoots, campaigns, and content creation
• Supporting marketing events or activations with administrative and logistical coordination
• Keep general inventory of production assets (props, lighting, technical equipment, and accessories)

People & Team Support

You’ll help create a smooth, positive employee experience by supporting people operations and internal communication. Key responsibilities include:

• Assisting with employee onboarding logistics (workspace setup, badges, access, welcome materials, equipment coordination)
• Supporting internal office communications and announcements
• Helping organize team meetings, offsites, celebrations, and internal events
• Acting as a point of contact for general employee questions related to office operations
• Supporting HR or leadership with ad hoc administrative tasks as needed
• Helping maintain an organized, inclusive, and well-functioning office environment that supports productivity and collaboration

We’re looking for someone who is proactive, organized, and comfortable owning operational details. The ideal candidate will bring:

• Proven experience in office coordination, administration, or operations roles
• Strong organizational skills and attention to detail
• Ability to manage multiple tasks and priorities simultaneously
• Excellent communication and interpersonal skills
• Experience working with vendors, invoices, contracts, budgets, and basic expense or billing processes
• A proactive, problem-solving mindset with the ability to anticipate needs
• Comfort working independently and taking full ownership of responsibilities
• Strong time-management skills and reliability
• Willingness to be on-site and hands-on with daily operations
• Fluency in English (and Spanish

• Experience supporting office renovations or facilities projects
• Familiarity with vendor negotiations or cost-control processes
• Experience supporting leadership teams or fast-growing offices
• Event coordination or employee experience initiatives experience

• Competitive salary (MXN)
• Paid time off & work from home flexibility
• Learning & development programs
• Free IPSY Original subscription