Senior Personal Assistant
About this role
About Hello Heart:
Hello Heart is on a mission to make heart attacks a thing of the past.
We’re an AI company focused exclusively on heart health, building a platform that predicts and prevents cardiac events before they happen—identifying risk up to 10 days in advance versus 10 years in traditional clinical models.
This is already working at scale. Hello Heart has been shown to reduce inpatient hospital days by 47% and deliver ~$1,800 in annual savings per member. Hello Heart is the cardiac prevention partner to over 80% of large U.S. health plans and serves hundreds of public and private employers.
We’re defining how the #1 cause of death—heart disease—is managed in the AI era. Join us.
About the Role:
We are looking for a highly organized, proactive, and service-oriented Senior Personal Assistant to support a fast-paced executive across a wide range of personal, household, and day-to-day operational responsibilities.
In this role, you will be responsible for ensuring that schedules, travel, household operations, vendors, errands, and ongoing logistics are managed seamlessly and efficiently. You should be comfortable working in a dynamic environment, anticipating needs before they arise, and handling multiple priorities with discretion, urgency, and attention to detail.
This role requires exceptional flexibility and availability, including alignment with U.S. working hours, responsiveness outside standard business hours when needed, and readiness for international travel.
Responsibilities:
- Manage day-to-day personal scheduling, appointments, and ongoing logistics
- Coordinate complex domestic and international travel arrangements, including flights, hotels, transportation, itineraries, and real-time support during travel
- Provide high-touch personal support with strong responsiveness and availability across U.S. and Israel time zones
- Oversee household operations and manage external vendors and service providers, including housekeeping, maintenance, babysitting, drivers, deliveries, and additional personal services
- Handle personal errands, administrative tasks, payments, reservations, and ongoing coordination needs
- Support planning and execution of personal events, family logistics, and special projects
- Maintain organization across schedules, documents, tasks, and follow-ups
- Communicate and coordinate with vendors, external stakeholders, and service providers in a professional and efficient manner
- Anticipate issues proactively and resolve problems quickly and independently
- Ensure a high level of discretion and confidentiality in all aspects of the role
- Travel internationally when required
Qualifications:
- AI fluency with the ability to use AI tools to improve efficiency, organization, communication, and task management in day-to-day work
- 5+ years of experience in a Personal Assistant role supporting senior leadership or high-level individuals
- Fluency in both Hebrew and English
- Experience working across multiple time zones, including alignment with U.S. working hours
- Strong organizational and multitasking skills with exceptional attention to detail
- Ability to operate independently in a fast-paced and constantly changing environment
- High level of professionalism, discretion, and trustworthiness
- Strong service-oriented mindset with a proactive approach
- Experience managing household operations and coordinating external vendors
- Excellent communication and follow-through skills
- Strong technical proficiency with Google Workspace, calendars, email management, and communication tools
- Comfortable with very high availability expectations and frequent international travel
Hello Heart has a positive, diverse, and supportive culture - we look for people who are collaborative, creative, and courageous. Oh, and if you want to see some recent evidence of the fun things we do at Hello Heart, check out our Instagram page.
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You'll be redirected to helloheart's official application page on Greenhouse.