Senior Procurement Manager

Helsing is a defence AI company. Our mission is to protect our democracies. We aim to achieve technological leadership, so that open societies can continue to make sovereign decisions and control their ethical standards. 

As democracies, we believe we have a special responsibility to be thoughtful about the development and deployment of powerful technologies like AI. We take this responsibility seriously. 

We are an ambitious and committed team of engineers, AI specialists and customer-facing programme managers. We are looking for mission-driven people to join our European teams – and apply their skills to solve the most complex and impactful problems. We embrace an open and transparent culture that welcomes healthy debates on the use of technology in defence, its benefits, and its ethical implications. 

We are seeking a highly motivated and proactive Senior Procurement Manager to join our expanding team. This role is ideal who is hands-on, move quickly, and thrives in an environment where solutions aren't always immediately obvious. While a background in defense or public procurement is beneficial, we prioritise candidates who demonstrate strong problem-solving skills, a proactive approach to their work, and the ability to navigate and manage tasks effectively even with incomplete information. You will play a key support role in ensuring the efficient and compliant acquisition of goods, services, and technologies critical to our defense projects.

The day-to-day

• Strategic Procurement & Sourcing:
  

  • Support the end-to-end procurement process, from requisition to order placement and delivery tracking

  • Prepare and process purchase orders, contracts, and related documentation with high accuracy and attention to detail

  • Assist in identifying and evaluating potential suppliers, preparing Requests for Quotation (RFQs) and Requests for Proposal (RFPs)

  • Maintain accurate procurement records, databases, and supplier information

• Proactive Problem Solving & Ambiguity Management:
  

  • Take initiative to identify potential issues in the procurement process and propose solutions proactively

  • Comfortably navigate situations with incomplete information, seeking out necessary details and making informed suggestions

  • Adapt quickly to changing priorities and unexpected challenges, demonstrating flexibility and resourcefulness

  • Independently research and gather information to address procurement inquiries or resolve discrepancies

• Supplier & Stakeholder Coordination:

  • Communicate professionally and effectively with suppliers regarding orders, deliveries, and routine inquiries

  • Coordinate with internal departments (e.g., project management, finance, logistics) to ensure timely delivery and proper documentation

  • Support supplier relationship management activities, including performance monitoring and issue resolution

• Compliance & Data Management:

  • Ensure all procurement activities adhere to company policies, purchasing procedures, and relevant regulations

  • Utilise procurement software (e.g., SAP) for data entry, reporting, and process execution

• Stakeholder Collaboration:
  

  • Collaborate closely with internal stakeholders (e.g., engineering, legal, finance) to understand requirements and align procurement strategies

  • Act as a primary point of contact for complex procurement-related inquiries and provide strategic advice to senior management

You should apply if you

• Have Bachelor’s degree or relevant training/Ausbildung

• Have knowledge of working with ERP systems (Preferably SAP (S4 HANA))

• Have strong experience in a procurement, supply chain, or administrative role

• Have demonstrated ability to be proactive, take initiative, and work independently

• Have capacity to handle ambiguous situations, solve problems creatively, and adapt to new information quickly

• Have strong organisational skills and meticulous attention to detail

• Have excellent communication skills, both written and verbal

• Have proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)

• Fluency in German and English (B2/C1 level) is mandatory, both written and verbal

• Can work from our Munich office or are willing to relocate