Administrative Assistant
About this role
May Mobility is transforming cities through autonomous technology to create a safer, greener, more accessible world. Based in Ann Arbor, Michigan, May develops and deploys autonomous vehicles (AVs) powered by our innovative Multi-Policy Decision Making (MPDM) technology that literally reimagines the way AVs think.
Our vehicles do more than just drive themselves - they provide value to communities, bridge public transit gaps and move people where they need to go safely, easily and with a lot more fun. We’re building the world’s best autonomy system to reimagine transit by minimizing congestion, expanding access and encouraging better land use in order to foster more green, vibrant and livable spaces. Since our founding in 2017, we’ve given more than 500,000 autonomous rides to real people around the globe. And we’re just getting started. We’re hiring people who share our passion for building the future, today, solving real-world problems and seeing the impact of their work. Join us.
May Mobility Japan is building the future of driverless vehicles in Japan — and we’re looking for someone who keeps the engine running. As our first dedicated administrative hire in Japan, you'll be the operational backbone of our local organization, working closely with both our Japan and US teams to make sure nothing falls through the cracks.
This is a unique opportunity to join a small, fast-moving team at the frontier of autonomous mobility — where your work has immediate, visible impact and where you'll grow alongside a technology that's reshaping how the world moves.
WHAT YOU’LL DO
- Own day-to-day office operations — Correspondence, vendor coordination, processing purchase orders, quotations, and shipments across Japan and the US
- Assist HR teams with onboarding new hires and maintaining a welcoming, well-run office environment
- Assist Legal teams with administrative filings, contracts, and legal documentation in both Japanese and English
- Help plan team events, off sites, and occasional visitor logistics
- Support ad hoc program management teams as our Japan operations expand — no two days are the same
- Generally help out wherever you can!
WHAT WE’RE LOOKING FOR
- Excellent fluency in Japanese and English — written and spoken business proficiency in both.
- 2+ years of experience working in Japan, in an administrative, operations, or executive support role.
- Highly organized and proactive — you catch things before they become problems.
- Comfortable working across cultures and time zones in a startup environment
- Flexibility - Ability to multitask and adapt to shifting priorities in a fast-paced work environment
- Proficient with Google Workspace, and collaboration tools (Slack, etc.)
- Passionate about self-driving technology, mobility, or the automotive industry is a plus — but curiosity matters more than credentials
- Knowledge of general Japanese business practices, rules and regulations.
WHAT WE OFFER
- Competitive Salary based on experience, with overtime pay
- Application of Social Insurance Program (health, pension, employment, accident compensation)
- Flexible working hours, hybrid work, (9:00 to 18:00, 1 hour lunch break)
- Saturdays, Sundays, Japanese holidays, and other holidays we designate are days off.
- 12 annual paid leave days (pro-rated) increasing up to 20 days with tenure.
- 5 special annual paid leave days (pro-rated) for summer or winter holidays
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You'll be redirected to maymobility's official application page on Greenhouse.