Team Assistant and Office Manager

Role Overview 

Zeta Global’s EMEA Activation team operates across London, Paris and Madrid, working closely with colleagues in the US. The Partnership Team Coordinator will be based in our London office and report directly to the SVP, EMEA. 

This role is central to ensuring the smooth day-to-day running of the Client Partnerships team and London office. The successful candidate will coordinate team operations, meetings, events, office management and stakeholder logistics while helping maintain a high standard of organisation, communication and client experience. 

We are looking for someone who is highly organised, proactive and detail-oriented, with the ability to manage multiple priorities independently in a fast-paced, client-facing environment. The role works closely with sales, marketing and leadership teams and acts as a key point of coordination across internal and external stakeholders. 

Key Responsibilities 

Executive & Team Support 

• Manage complex calendars, meetings and scheduling across multiple stakeholders and time zones. 

• Coordinate internal and external meetings, ensuring accuracy of attendees, logistics and communications. 

• Proactively manage priorities, flag scheduling conflicts and keep stakeholders informed of key deadlines. 

Event & Logistics Coordination 

• Independently coordinate team meetings, client events, off-sites and travel logistics from planning through execution. 

• Manage vendors, attendee communications, event timelines and on-site coordination. 

• Ensure high attention to detail and seamless delivery across all events. 

Office Management 

• Support the smooth running of the London office, including office supplies, weekly food and snack orders, facilities coordination, meeting room readiness and visitor management. 

• Coordinate internal and external office visits, ensuring a professional and seamless experience for employees, clients and guests. 

• Assist with workplace operations, onboarding logistics and vendor coordination as needed. 

Operational Support 

• Build structure and organisation across team operations through trackers, follow-ups and process coordination. 

• Take ownership of tasks through to completion with minimal direction. 

Required Qualifications & Skills 

• 3+ years of experience in an executive assistant, office manager, team assistant or operations coordination role. 

• Experience supporting fast-paced, client-facing or commercial teams. 

• Proven ability to manage complex scheduling, logistics and events independently. 

• Exceptional organisational skills and strong attention to detail. 

• Strong written and verbal communication skills. 

• Proactive, solutions-oriented and able to work independently. 

• High level of professionalism, discretion and emotional intelligence. 

• Proficiency in Google Workspace and/or Microsoft Office. 

Preferred Qualifications 

• Experience supporting senior commercial leadership teams. 

• Experience managing office operations or workplace logistics. 

• French and/or Spanish language skills are a plus. 

What Success Looks Like 

• Meetings, events and logistics are delivered accurately and efficiently. 

• Stakeholders are well-informed and operations run smoothly. 

• Issues are identified early and resolved proactively. 

• The office environment is organised, professional and well-managed. 

• Tasks are completed with strong ownership and minimal oversight. 

BENEFITS & PERKS

• Excellent medical, dental, and vision coverage

PEOPLE & CULTURE AT ZETA

Zeta considers applicants for employment without regard to, and does not discriminate on the basis of an individual’s sex, race, color, religion, age, disability, status as a veteran, or national or ethnic origin; nor does Zeta discriminate on the basis of sexual orientation, gender identity or expression.  

We’re committed to building a workplace culture of trust and belonging, so everyone feels invited to bring their whole selves to work. We provide a forum for employees to celebrate, support and advocate for one another. Learn more about our commitment to diversity, equity and inclusion here:  https://zetaglobal.com/blog/a-look-into-zetas-ergs/ 

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