Office Manager

eqvilentjobs· Operations
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📍 Malta

About this role

We are looking for an experienced and proactive Office Manager who will act as the operational backbone of our Malta office and ensure everything runs smoothly on a daily basis.

This role covers full ownership of office management: vendors, supplies, purchasing, expense tracking, onboarding logistics, and maintaining clear internal processes. You will be responsible for keeping the workplace efficient, well-organized, and cost-controlled, while also contributing creative ideas to improve the office environment and support internal events.

If you are structured, detail-oriented, comfortable working with numbers, and enjoy taking ownership of how things run — this role will be a strong fit.

WHAT YOU'LL BE DOING:

  • Ensure smooth daily operations of the Malta office.
  • Handle front-desk responsibilities (visitors, calls, deliveries, mail).
  • Support employees with day-to-day office needs.
  • Contribute creative ideas to improve the office environment and support internal events and activities.
  • Maintain office supplies, groceries, and overall workplace order.
  • Coordinate maintenance, repairs, and communication with building management.
  • Manage vendors and service providers.
  • Manage purchasing end-to-end and keep related documentation organized.
  • Monitor office-related expenses and ensure cost control.
  • Prepare basic expense reports and summaries when required.
  • Maintain clear and practical office procedures.

WHAT WE LOOK FOR IN YOU:

  • Solid experience in Office Management and/or Operations roles.
  • Strong English communication skills (spoken and written).
  • Excellent organizational skills with strong follow-through.
  • Strong analytical mindset with attention to numbers and details.
  • Comfortable working with budgets, cost tracking, and calculations.
  • Practical problem-solving mindset and ability to handle unexpected issues calmly.
  • Confidence working with office equipment and everyday technology.
  • Ability to create clear, structured, and actionable process documentation.
  • Currently based in Malta or willing to relocate here.

NICE-TO-HAVE:

  • Experience with task management tools (ClickUp, Notion, Miro, or similar).
  • Proficiency in Google Workspace (Docs, Sheets, Slides).
  • Experience with global purchasing or logistics coordination.
  • Basic project management skills.
  • Experience working with distributed or remote teams.

WHY SHOULD YOU JOIN OUR TEAM?

  • Real ownership and a lot of space to make things better
  • International team of strong professionals
  • Support for professional growth
  • Comfortable Malta office
  • 40 paid days off
  • Insurance
  • Competitive salary

Frequently Asked Questions

Is the salary disclosed for the Office Manager position at eqvilentjobs?
The salary for this Office Manager role at eqvilentjobs is not publicly listed. Click "Apply Now" to learn more about the compensation package on their official careers page.
Where is the Office Manager position at eqvilentjobs located?
This Office Manager role at eqvilentjobs is based in Malta. The position is listed as on-site or hybrid. Check the full job description or apply directly to confirm the work arrangement.
Which team or department does the Office Manager at eqvilentjobs belong to?
This Office Manager position is part of the Operations department at eqvilentjobs. See the full job description for more information about the team structure and responsibilities.
How do I apply for the Office Manager position at eqvilentjobs?
Click the "Apply Now" button on this page. You will be redirected to eqvilentjobs's official application portal hosted on greenhouse where you can submit your application directly.
When was the Office Manager job at eqvilentjobs posted?
This Office Manager position at eqvilentjobs was posted on Mar 5, 2026. Apply as soon as possible — early applications are often reviewed first.
Office Manager
eqvilentjobs
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