Recruitment Assistant (Grad)

Recruitment Coordinator | London

Launch Your Career at One of the World's Leading Investment Managers

Why Marshall Wace?

Marshall Wace is a leading global alternatives investment manager with over $80bn in assets under management and over 700 employees working across London, New York, Hong Kong, Singapore, Shanghai, and Abu Dhabi.  Operating as a single team across the globe, we are dedicated to creating long-term relationships with our clients built on trust and integrity. We define our culture as one of continuous innovation and a quest for improvement. We instinctively strive to do things differently, with fresh thinking that enables us to create proprietary value and maximise the benefits to our clients. 

We manage quantitative, systematic, and fundamental strategies, specializing predominantly in long/short equity. Our strategies are implemented globally, leveraging proprietary systems and processes. Technology and data have been at the core of our business for more than two decades. In 2002, we launched MW TOPS, the world’s first ‘Alpha Capture’ application. Today, we continue to foster an environment focused on innovation and the pursuit of excellence. 

The Role

We're looking for an organised, proactive graduate to join our Human Capital team as the sole Recruitment Coordinator, supporting a busy team of four recruiters. You'll be right at the heart of how we find and hire exceptional talent across the firm — from summer interns and graduate analysts through to experienced portfolio managers and senior technology hires — supporting our recruiters through every stage of the hiring process.

No two days look the same. You'll work with people at every level of the business — picking up the phone to candidates, chasing feedback from senior stakeholders, coordinating with recruitment agencies, and building relationships across the firm globally. This isn't a back-office admin role — it's front-footed, people-facing, and fast-paced. If you'd rather be on the phone making things happen than sitting quietly behind a screen, you'll fit right in.

This is a brilliant entry point into a career in talent acquisition within financial services, with real exposure to how a high-performing global firm operates.

What You'll Be Doing

• Mastering the scheduling puzzle —  managing diaries for a busy recruitment team, coordinating everything from initial screening calls and stock tests to multi-stage panel days, as well as internal meetings and catch-ups. You'll work closely with the business and team assistants to jenga it all together across packed calendars.
• Owning candidate tracking — maintaining our applicant tracking system (Greenhouse) so the team always has a clear picture of every pipeline.
• Ensuring data integrity — keeping recruitment data accurate, complete, and up to date to enable meaningful reporting and analytics that inform hiring decisions across the firm.
• Building stakeholder relationships — partnering with hiring managers and colleagues across the business to gather interview feedback, align on next steps, and keep the hiring process moving at pace.
• Getting creative — helping draft job adverts, posting roles across platforms, and supporting recruitment events and our graduate and internship programmes.
• Contributing to team projects — getting involved in wider Recruitment initiatives and process improvement projects, whether that's rolling out new tools, refining workflows, or supporting firmwide programmes.
• Handling the logistics — booking travel, managing expenses through Concur, and tackling ad hoc projects that keep the team firing on all cylinders.

What We're Looking For

• A recent graduate with internship/placement experience (or up to 3 years' experience — we're open)
• Someone who thrives on being organised in a fast-paced environment and doesn't wait to be told what needs doing
• Excellent attention to detail and strong communication skills — you'll be working with people at all levels
• Comfortable with Microsoft Office (Outlook, Word, Excel)
• Discretion and professionalism — you'll handle sensitive information as part of the role

What You'll Get

A seat in a collaborative, high-performing team within a firm that genuinely values innovation and continuous improvement. You'll build a strong foundation in talent acquisition, develop relationships across the business, and see first-hand how a leading investment manager attracts and develops world-class people.

Other benefits can be found on our website.