Executive Administrator & Office Coordinator

This role is ideal for a professional with high energy and motivation. The ideal candidate will own the office, keep things running smoothly and support Executives and the entire team. This is a position that can lead to growth in the area of your choice as you learn the business.

We’re looking for a motivated, curious, and people-oriented Executive Administrator & Office Coordinator to help support our new office space. We are a fast-growing team that takes work seriously and has fun.

Key Responsibilities

• Be the face of the office; greet visitors, manage the office logistics, own the front desk energy.

• Support to COO and CISO in multiple ad hoc projects; which may include calendar oversight, travel and expenses.

• Keep the environment in employee and client conditions.

• Operational oversight and management of supplies, vendors, facilities, amenities and maintenance requests.

• Coordinate conference room bookings and ensure meeting spaces are guest ready.

• Manage all logistics and catering services for internal and external meetings.

• Plan office on-site meetings for internal folks and all Knox employees, clients and visitors to the office and the occasional Friday wind-down.

• Manage ingoing and outgoing package and office mail.

• Assist with basic accounting tasks such as invoice tracking and purchase orders in the Company systems for all office expenses.

• Main point of contact to building management on access, repairs, and day-to-day facilities issues and office access.

• Maintain visitor logs and issue guest badges in line with security protocols.

• Be the person everyone goes to when they don't know who to go to.

Qualifications

• 2+ years in office management, operations, executive support experience or a similar role.

• Extremely organized with precise attention to detail.

• Comfortable with ambiguity and building things from scratch

• Strong communicator, written and in person

• Ability to handle confidential information with discretion

• Ability to prioritize and multitask in a fast-paced environment

• Professional demeanor and executive presence.