Administrative Assistant

hugheshubbardreedllp· Secretarial Services
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📍 New York, NY

About this role

Position Summary:

Administrative Assistant will be required to perform both legal document production and administrative support to partners and associates in varied practices within the Firm.

Reporting Structure:

The administrative assistants report directly to the Secretarial and Word Processing Manager.

Principal Duties and Responsibilities:

• Protect firm and client confidentiality
• Heavy maintenance of Outlook Contacts and Calendar
• Ability to schedule Microsoft Teams conference calls and meetings internally and externally
• Telephone support to paired attorneys
• Proactive monitoring and response to senior partner’s incoming mail both electronic and physical
• Attorney time entry (3E Workspace)
• New business intake (InTapp new matter memos/engagement letter templates)
• Client billing (3E Cosine Proforma)
• Processing of expense reports and invoices through Chrome River
• Travel arrangements both domestic and international
• Document production, including, but not limited to, conversions PDF to Word/Word to PDF, formatting (styles in Native Word or Innova Multilevel Styles, document comparisons/redlines, Power Point presentations, etc.)

Position Specific Skills and Requirements:

• Solid organizational skills and electronic record-keeping (i-Manage Work)
• Strong proofreading skills with attention to detail
• Superior soft skills
• Effective written and verbal communication
• Adaptability and flexibility (accommodate the changing needs of the Firm)
• Ability to work well under pressure and meet deadlines in a timely fashion
• Strength in problem solving
• Strong work ethic
• Positive attitude and team player

Education and General Requirements:

• Bachelor’s degree, preferred
• Proficiency in Word, Excel, Adobe Acrobat and PowerPoint
• DeskSite document management, a plus
• Preferred experience, 3+ years in legal or professional services 

Hybrid schedule (subject to change):

Monday/Tuesday: remote, Wednesday/Thursday/Friday: in-person/on-site in our New York office; working hours 9:30am-5:30pm plus overtime

 

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, national origin, age, disability, or protected veteran status. VEVRAA Federal Contractor.

 

Salary Range
$90,000—$95,000 USD

Frequently Asked Questions

Is the salary disclosed for the Administrative Assistant position at hugheshubbardreedllp?
The salary for this Administrative Assistant role at hugheshubbardreedllp is not publicly listed. Click "Apply Now" to learn more about the compensation package on their official careers page.
Where is the Administrative Assistant position at hugheshubbardreedllp located?
This Administrative Assistant role at hugheshubbardreedllp is based in New York, NY. The position is listed as on-site or hybrid. Check the full job description or apply directly to confirm the work arrangement.
Which team or department does the Administrative Assistant at hugheshubbardreedllp belong to?
This Administrative Assistant position is part of the Secretarial Services department at hugheshubbardreedllp. See the full job description for more information about the team structure and responsibilities.
How do I apply for the Administrative Assistant position at hugheshubbardreedllp?
Click the "Apply Now" button on this page. You will be redirected to hugheshubbardreedllp's official application portal hosted on greenhouse where you can submit your application directly.
When was the Administrative Assistant job at hugheshubbardreedllp posted?
This Administrative Assistant position at hugheshubbardreedllp was posted on May 29, 2026. Apply as soon as possible — early applications are often reviewed first.
Administrative Assistant
hugheshubbardreedllp
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