Project & Employee Engagement Coordinator

The Role: We are seeking a Project & Employee Engagement Coordinator for our Vietnam offices based in Ho Chi Minh City. The successful candidate will assist in our office administration and operations tasks, including but not limited to the following key responsibilities:

• Liaise with Legal, HR, Compliance and Accounting departments to process vendor/supplier agreements, invoices, contracts and other official documents
• Accounting support: monthly payable account checking and payment request, approval for payment in Workday, working with Accounting team for everyday accounting matters, support employees on expense claim process and other related issues
• Support recruitment coordination and campus recruitment activities in terms of logistics preparation for HCMC office
• Collaborate and provide support on employee benefit/welfare office social engagements, training events, other company events and driving some of these events as agreed
• Collaborate with Vietnam operations and support team to instill process cohesiveness/improvement
• Monitor, control, and procurement of office supplies and ensure timely maintenance of office equipment
• Manage on-boarding and off-boarding tasks
• Handle visa and work permit processes, including coordinating applications, managing documentation, and ensuring compliance with relevant regulations.
• Provide other office administration support as needed
• Assist GM in executing project administration tasks, tracking dashboards to ensure smooth delivery
• Handle other tasks assigned by GM on an ad hoc basis

What You’ll Bring:

• Bachelor degree from a recognized university/college
• Around 2-3 years of relevant experience employee engagement, project coordinating, administration in a multinational organization
• Solid experience with event management, employee engagement and administrative work
• High proficiency in Microsoft office (Word, Excel, PowerPoint and Outlook)
• Familiarity with AI tools for process automation & optimization is a strong plus (Claude, ChatGPT, etc)
• A can-do, positive attitude, high level of attention and accuracy on detailed work tasks, superb organization skills and ability to prioritize and meet tight deadlines in a fast-paced and multifaceted environment
• Possess strong learning agility, strong relationship building and interpersonal skills
• Ability to effectively communicate, interact and collaborate with a diverse range of people and job functions with a customer-service mindset; Fluent English is required
• Ability to multitask, work independently and as an integral member of the team with minimal supervision
• Proactive about learning and self-motivated to take on additional responsibilities over time, be an energetic self-starter

What We Offer:

• Competitive and attractive compensation package with clear career road-map – where you feel challenged everyday
• We offer a strong culture of learning and development: training courses, library, speakers, share and learn events
• Learn from who sits next to you! Working in WQ you are surrounded by smart and talented people
• Premium Health Insurance and Employee Assistance Program
• Generous time-off policy, re-creation sabbatical leave (based on tenure), Trade Union benefits for staff and family
• Team building activities every month: Local engagement events – Employee clubs: football, ping-pong, badminton, yoga, running, PS5, movies, etc.
• Annual company trip and occasional global conferences – opportunity to travel and connect with our global teams
• Happy-hour with tea break, snacks and meals every day in the office!

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