Healthcare Office Manager (Portland)
thevascularcaregroup· Administrative Staff
About this role
Overview
This role is generally responsible for the non-clinical aspects of the daily operations of a medical practice and for ensuring best business practices for the office. The Office Manager must be fully engaged in the unique environment and clientele of a healthcare setting, as well as in interactions with clinicians, other practices, and the community, and in compliance with governmental regulations.
This role is exempt and reports to the Director of Clinical Operations as well as the physicians of the practice.
Responsibilities
- Oversee the financial performance of the revenue cycle
- Coordination of the day-to-day operations of the practice
- Develop, implement, and maintain office policies and procedures
- Coordinate physician outreach and practice development
- Interview and train a productive medical office team and conduct performance reviews
- Supervise patient scheduling, registration, financial counseling, medical records, billing and collection, data entry and processing, and cash posting
- Ensure staffing is appropriate for day-to-day operations
- Maintain and manage all filing and organizational systems for the practice
- Ensure patient satisfaction, including troubleshooting when there is a complaint and developing process improvements to prevent recurrences
- Promote excellent customer service by all levels of staff
- Ensure regulatory compliance with HIPAA, OSHA, labor laws, and other federal, state, and local regulations
- Coordinate staff meetings for administrative and clinical staff
- Coordinate logistics for internal and external meetings and conferences
- Administrative tasks related to obtaining and maintaining AAAASF certification,
- Assist with and provide project management on ad hoc projects
- Obtain and maintain physician and clinician credentialing and licensing
- Management of insurance contracts and renewals
- Liaison with hospital affiliations
Requirements
- Minimum of 2-3 years in a medical office setting
- 2 - 3 years in a supervisory or management position
- Knowledge of business and accounting processes usually obtained from an Associates or Bachelor's degree in Business Administration, Accounting, or Health Care Administration
- Knowledge and experience in all aspects of billing
- Knowledge of regulations related to Medicare, Medicaid, and commercial insurance
- Human resources experience in hiring, supervision, and performance reviews
- Knowledge of HIPAA and labor law
- Strong customer service skills
- Skill in writing policies and procedures
- Skill in using healthcare software and computer systems
- Knowledge of maintaining supplies and equipment for the medical setting
- Multitasking and problem-solving skills
- Professional communication and presentation skills, including face-to-face, email, telephone, and video conference
- Knowledge of continuous process improvement concepts and practices
- Ability to communicate professionally with clinicians, nurses, allied health staff, administrative staff, frontline staff, contractors, governmental agencies, insurance payers, patients, family members of patients, suppliers, and the general public, of all age levels from child to senior citizen
Compensation
$85,000 - $95,000 per year. Negotiable based on skills and experience.
#Portland
Frequently Asked Questions
Is the salary disclosed for the Healthcare Office Manager (Portland) position at thevascularcaregroup?
The salary for this Healthcare Office Manager (Portland) role at thevascularcaregroup is not publicly listed. Click "Apply Now" to learn more about the compensation package on their official careers page.
Where is the Healthcare Office Manager (Portland) position at thevascularcaregroup located?
This Healthcare Office Manager (Portland) role at thevascularcaregroup is based in Portland, Maine, United States. The position is listed as on-site or hybrid. Check the full job description or apply directly to confirm the work arrangement.
Which team or department does the Healthcare Office Manager (Portland) at thevascularcaregroup belong to?
This Healthcare Office Manager (Portland) position is part of the Administrative Staff department at thevascularcaregroup. See the full job description for more information about the team structure and responsibilities.
How do I apply for the Healthcare Office Manager (Portland) position at thevascularcaregroup?
Click the "Apply Now" button on this page. You will be redirected to thevascularcaregroup's official application portal hosted on greenhouse where you can submit your application directly.
When was the Healthcare Office Manager (Portland) job at thevascularcaregroup posted?
This Healthcare Office Manager (Portland) position at thevascularcaregroup was posted on Aug 29, 2025. Apply as soon as possible — early applications are often reviewed first.
Healthcare Office Manager (Portland)
thevascularcaregroup
You'll be redirected to thevascularcaregroup's official application page on Greenhouse.