Billing Coordinator
About this role
*** This is where your organization can create a consistent intro to all of your jobs, creating consistency in voice and messaging across all job posts
*** C'est ici que votre organisation peut créer une introduction cohérente à tous vos emplois, en créant une cohérence dans la voix et la messagerie dans tous les postes.
Summary: The Legal Billing Coordinator plays a critical role within the finance or accounting team of a law firm or corporate legal department. This position ensures accurate, timely, and compliant billing processes while supporting attorneys and clients through the billing cycle.
Responsibilities:
- Prepare, edit, and finalize client invoices according to attorney instructions and client billing guidelines.
- Maintain records relative to ADP WorkforceNow
- Ensure proper coding of time entries and expenses.
- Coordinate with attorneys and legal staff to resolve discrepancies or incomplete billing data.
- Review invoices for compliance with client-specific billing rules and e-billing platform requirements.
- Maintain knowledge of e-billing systems and client portals (e.g., Serengeti, CounselLink, Tymetrix).
- Ensure compliance with internal billing policies and legal industry standards.
- Upload and manage invoices in electronic billing systems.
- Monitor invoice status and proactively address rejections or disputes.
- Maintain accurate records in billing software (e.g., Elite, Aderant, Billblast).
- Generate and distribute billing and accounts receivable reports.
- Assist with monthly, quarterly, and year-end financial reporting as it relates to billing.
- Track unbilled time and expenses and follow up as needed.
- Respond to attorney and client inquiries regarding billing matters.
- Assist attorneys in forecasting and budgeting client billings.
- Provide training and support to attorneys and staff on billing procedures.
- Work closely with accounting, collections, and legal teams to streamline workflows.
- Participate in process improvement initiatives to enhance billing efficiency.
- Support onboarding of new team members and contribute to documentation of billing procedures.
Required Skills:
- Proven experience in legal billing or accounting roles, preferably within a law firm or legal department.
- Familiarity with e-billing systems and client portals (e.g., Serengeti, CounselLink, Tymetrix).
- Proficiency in billing software (e.g., Elite, Aderant, Billblast).
- Strong attention to detail and organizational skills.
- Excellent communication and interpersonal skills.
- Ability to collaborate effectively with attorneys and legal staff.
- Strong analytical and problem-solving abilities.
- Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
*** Similar to the introduction that can precede all job descriptions, an outro can also be formatted for consistency on all posts
*** Semblable à l'introduction qui peut précéder toutes les descriptions de poste, une outro peut également être formatée pour la cohérence sur tous les messages
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