Assistant, HR

Overview

The Human Resources Assistant provides administrative support to the HR department and assists with a variety of HR related tasks.  The role helps ensure the smooth operation of HR functions including recruitment, onboarding new employees, employee records management, benefits administration, and HR compliance.   The HR Assistant serves as the first point of contact for general HR inquiries and contributes to fostering a positive and efficient workplace environment.    

Responsibilities

• Screens telphone calls, visitors and mail.  Handles all phone calles in a professional, courteous and friendly manner. 
• Maintains a high degree of confidentiality for all Personnel matters and ensures proper confidentiality of all documents.
• Deals with employee requests, questions, or concerns in a courteous, professional, efficient and effective manner folowing the company's expectation of providing excellent customer service.
• Assist with recruitment and weekly job postings.
• Processes new hires.  Obtains necessary documents in compliance with department requirements.  Maintains employee personnel files and other relevant files current. 
• Coordinates new hire orientation and sends reminders to manager on a timely basis
• Manages the license and certification report by sending managers reminders and follows up with any overdue documents
• Responds to all employment verification in a timely manner. 
• Assist in preparing reports and conducting audits
• Manage and organize HR filing systems and personnel files.
• Enter and maintain data in HRIS
• Completes status updates, address and emergency contact changes and inputs evaluation in HRIS. 
• Issues hospital identification badges
• Assists with ongoing department mail needs (UPS, certified mail, return receipt, courier, etc).
• Operate and maintain general office equipment, including personal computer, copy machine, fax machine, badge machine, etc. 
• Works in close collaboration with the HR Director, providing high level administrative and operational support as needed to ensure the effective functioning of HR initiatives and priorities.
• Performs other duties as assigned. 

Qualifications

• High School diploma or equivalent required; college degree desired
• 1-2 years general office and/or Human Resources related experience preferred
• Google workspace required - google docs, google sheets
• Must speak, read and write english with the ability to compose correspondence
• Must demonstrate excellent customer service and interpersonal skill in all interactions

Hospital Description

South El Monte community is a vibrant area in the heart of the San Gabriel Valley. For more than 40 years, Greater El Monte Community Hospital has served the region from our 117-bed facility, which is fully accredited by The Joint Commission and certified by the American Heart Association. We are an approved provider for Medi-Cal and Medicare and are among the few hospitals to meet the high standards of the General Acute Care Hospital (GACH) relicensing survey. Our services include critical care, emergency care, diagnostic services, surgery, and rehabilitation, all managed by a highly trained team dedicated to effective treatment. Conveniently located between the 10 and 60 freeways, we provide quality healthcare to this growing community.