Event Planning Manager

Overview

As an Event Planning Manager you'll work to create unforgettable event experiences for our clients. In this guest-facing role, you'll work closely with group sales, banquets, and the events team, to coordinate the details of each assigned client event - ensuring that each runs smoothly and exceeds the client's expectations. 

Salary: $32.00/hr - $34.50/hr

Position classified as hourly overtime eligible manager

Why Join our team?

At Suncadia, we’re inspired year‑round by the natural beauty and welcoming spirit of the Cascades. Every season calls for a team of engaged, attentive ambassadors who create meaningful experiences that spark connection, adventure, and a true sense of belonging for our residents, guests, and community. If you’re ready for a role where every day offers something new and rewarding, this is your place. Find your nature with us and who knows, you may just discover a home for your career.

Benefits & Perks Include:

• Full-Time Regular employees are eligible for a full benefits package, including Paid Time Off and group medical, dental, and vision insurance
• All team members accrue Paid Sick Time and are eligible for the Employee Assistance Program, which offers team members free access to mental health and counselling services
• All team members 18-years of age or older are eligible for a 401K plan with a company match
• Travel is Good for the Soul: Enjoy team member rates at hotels around the world
• Free Golf
• Team Member discounts on services at the Glade Spring Spa
• 50% off at all Suncadia operated Food & Beverage outlets
• Retail discounts at the Spa, Pro Shops, Source Mercantile, and Health Clubs
• Discounts on rental cars, tickets, electronics, and more!

There’s no place like Suncadia.

Nestled on the sunny side of the Cascades, Suncadia’s 6,000‑acre mountain resort community offers year‑round opportunities to explore, unwind, and connect. With lodging options ranging from an intimate Inn to a classic Northwest lodge and private vacation homes, and with Tumble Creek providing an elevated club lifestyle, Suncadia fosters a true sense of place. Offering 40+ miles of trails, championship golf, a luxury spa, inspired dining, and direct access to the Wenatchee National Forest, at Suncadia adventure and belonging naturally come together. Here, meaningful moments aren’t just created, they’re part of the experience.

Responsibilities

• Meet all established service standards
• Plan contracted future group events with clients
• Follow up on sales leads to attract and contract new event business
• Proactively call potential clients to generate new business leads
• Confirm details in person, via phone and written correspondence to clients in a timely manner
• Compile this information for distribution to clients and to Inn departments according to distribution guidelines
• Ensure that contract arrangements are being adhered to by both the Inn and by our clients
• Coordinate the ordering and correct billing of special rental equipment needed for events
• Coordinate all ordering and stocking of props and décor needed for events
• Ensure that appropriate deposits are in place prior to events’ realization
• Follow directions from supervisor
• Ensure high quality of menus sold and planned
• Complete daily paperwork in an accurate and timely manner
• Ensure compliance with all applicable safety and Health Department requirements
• Comply with all Company policies, procedures, and safety regulations
• Actively solicit and prospect for catering opportunities to meet or exceed monthly catering quotas
• Other duties as assigned

Qualifications

• Exceptional communication skills
• Minimum 1-2 years of previous event planning experience
• Previous hospitality & resort experience preferred
• Availability to work evenings, weekends, and holidays as needed to properly support assigned events
• Proven ability to function in high impact customer situations
• Ability to work with computer programs such as Word & Excel, experience with envision a plus
• Ability to communicate effectively verbally in person, in writing and over the phone
• Ability to document customer arrangements in a timely fashion with extreme accuracy
• Must possess valid food handlers permits
• Must maintain clean, neat appearance and be organized

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