Assistant Director - Facility Operations

Overview

CENTERS, LLC is a professional management firm specializing in facility, operation, and program management for higher education. CENTERS' management approach is customized for each client yet retains our uniform quality. Our firm unites site staff with a centralized administrative team, each contributing to the firm's goals and client needs. The CENTERS team is innovative, entrepreneurial, trail-blazing, and ambitious for both CENTERS and our clients.

Commitment to the well-being, security, and future of our employees is a priority. View the comprehensive information about the competitive benefits package on our careers page then scroll down to CENTERS Benefits (click link to view).

Responsibilities

Job Summary

The Assistant Director assists with facility operations including supervising student maintenance staff, coordinating and conducting preventive maintenance and repair, facilitating departmental sustainability efforts, managing custodial services, and serving as the primary liaison to the client's facility operations unit.

This position will work on-site at our DePaul University client location in the Lincoln Park neighborhood of Chicago, IL.  Since the opening of the Ray Meyer Fitness and Recreation Center in 1999, CENTERS has provided recreation management services to DePaul. DePaul is an innovative Catholic, Vincentian university anchored in the global city of Chicago and is dedicated in making education accessible to all, with special attention to including the underserved and underrepresented communities.

Essential Functions

• Collaborate with the Associate Director and university trades on general facility repairs; Coordinate general facility in-house inspections and maintenance
• Schedule and track repair service for all fitness equipment and stock necessary parts, tools, and equipment
• Train staff to properly conduct preventative maintenance on equipment, conduct minor repairs and identify problems to be repaired by a third-party vendor
• Assist in planning and administering Maintenance Days facility closures
• Oversee pool maintenance, and annual inspection
• Manage the procurement of all facility related consumables for the department; Research and recommend fiscally and environmentally sustainable products
• Serve as the primary contact for university housekeeping and third-party janitorial service; Communicate special cleaning projects, emergency needs, and facility schedules as needed
• Assess facility policies and procedures to maximize departmental sustainability impact
• Collaborate with other full-time staff members, campus partners, and CENTERS colleagues on various projects, work teams, and committees
• Responsible for the preparation, forecasting and monitoring of income and expense budgets
• Prepares and delivers required and requested reports and data to the client and CENTERS central office

• Oversee facility locker operation and provide necessary locker repairs

• Complete quarterly and annual reports for areas of supervision

Staff Supervision

• Hire, train, schedule, supervise, and appraise the Maintenance Assistant position; comply with department and university student staff supervision protocol
• Responsible for approving timecards and preparing necessary documents/reports for bi-weekly payroll
• Prepare, monitor, and approve student payroll budget

Site Specific Responsibilities

• Collaborate with Facility Operations and the Center for Students with Disabilities to ensure Campus Recreation is compliant with federal regulations
• Oversee the preventive maintenance program for fitness equipment at Ray Meyer Fitness & Recreation Center and Loop Fitness Center
• Provide support to student building managers and staff where necessary, including large scale rentals and special events

Qualifications

Education and Experience

• Bachelor’s degree or 6 or more years of work experience required; Master’s preferred
• Demonstrated experience within facility operations, managing and maintaining facilities or equipment
• Current American Red Cross CPR/AED/FA certification (or willing to obtain)
• Current American Red Cross CPR/AED/First Aid Instructor certification (or willing to obtain)
• Demonstrated experience in developing and implementing policies and procedures

Skills and Abilities

• Human resource management abilities
• Leadership and supervisory abilities
• Ability to work as part of a professional team that collaborates effectively with colleagues
• Entrepreneurial spirit and enthusiasm
• Analytical skills to: identify problems, assess alternatives, render consistent, logical decisions
• Ability to work independently
• Ability to thrive in an environment that values high expectations, accountability, and balanced lifestyles

Work Environment and Physical Demands

Work Environment

• Physical presence on-site at client location
• Office environment/fitness center environment
• Moderate to loud noise
• Occasional regional and national travel
• Occasional evening or weekend work;
• Non-smoking environment

Physical Demands

• Sitting at desk or table for at least 60% of the work day
• Working in a fitness center environment
• Must be able to traverse throughout buildings and campus
• Regularly ascending/descending building levels and occasionally ladders or stools
• Must be able to lift, move and set up items weighing as much as 50 lbs.
• Must be able to discuss, converse with, and exchange accurate information with event patrons, staff, stakeholders, etc.

Other Duties 

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.