Recruiting Coordinator

Overview

Carollo Engineers is a leading engineering firm dedicated exclusively to water. For over 90 years, we've specialized in the planning, design, and construction of water, wastewater, stormwater, and reuse facilities, bringing innovative and sustainable solutions to the water sector's most complex challenges.

We work with water agencies, municipalities, utilities, research organizations, and private companies across various industries, including technology, manufacturing, and beyond. These clients choose Carollo because we employ some of the most knowledgeable and experienced professionals in the world. When you join our team, you'll work alongside industry leaders who are advancing the science of water, protecting public health, and building resilient communities.

Carollo's vision is to be the best water consulting firm and the best place for you to build your career. If you're passionate about making a difference in this critical field, we invite you to explore a career with Carollo.

This opportunity is a hybrid position. Qualified candidates must be able to commute into our Phoenix office at least two days per week.

Responsibilities

Recruitment Coordination

• Administer the Employee Referral Program.
• Post approved job openings to the Carollo Careers page through the applicant tracking system (ATS).
• Review active job postings to ensure accuracy, consistency, and standardization.
• Manage third-party recruiting agencies and recruiters within the ATS and HRIS.

Interview and Hiring Support

• Coordinate interviews, including scheduling, travel arrangements, and reference checks.
• Partner with hiring managers to collect interview notes and candidate feedback for documentation in the ATS.
• Prepare offer letters, repayment agreements, and teleworker agreements, as needed, using approved templates and offer details provided by the Hiring Manager and/or Recruiter.
• Monitor extended offers to support timely onboarding and IT equipment delivery.

Compliance, Reporting, and Team Support

• Audit filled positions in the ATS to ensure each candidate is assigned the appropriate disposition code and moved to the correct hiring stage at the end of the recruitment cycle.
• Generate monthly recruiting reports and provide ad hoc reporting, as needed.
• Provide administrative and project support to the Recruiting Team, as needed.

Qualifications

• Excellent interpersonal, communication, and organizational skills• Bachelor’s Degree or equivalent years of experience• One to three years of recruiting experience • Strong Attention to detail and time management• Strong client service orientation• Proficiency in Microsoft Word, Excel, PowerPoint, Teams, and Outlook• Proficiency with an Applicant Tracking System (ATS)

Preferred Qualifications

• Experience with iCIMS

Other Compensation and Benefits

Carollo is committed to providing employees with a competitive, comprehensive benefits program that provides the support employees and their families need to lead healthy, productive lives. Carollo’s benefits package includes paid time off and holidays, comprehensive health insurance coverage, pre-tax savings account options for healthcare, dependent care and commuter expenses, disability insurance and life insurance options for you and your dependents. We also offer free Caregiver Support, Travel Assistance, counseling services, discount programs, and a Lifestyle Reimbursement Account. Other compensation that may be available includes: 401(k) company contribution matching, tuition reimbursement, discretionary bonuses, career advancement bonuses, professional registration bonuses, employee referral bonuses, and compensatory time for exempt employees. Flexible work arrangements may also be available. Eligibility for benefits varies based on employment status.