Project Specialist

Overview

The Part-Time Project Specialist provides administrative and operational support for facility-related activities. Working under general supervision, this role assists with the Facilities Information Management System (FIMS), supports inventory tracking, and provides purchasing and facility support as needed. This position is hourly and focuses on timely, accurate execution of assigned tasks to support efficient day-to-day facility operations. This is an onsite position, in Oak Ridge, TN with no remote option.

Responsibilities

Essential Duties & Responsibilities

• Provide support for the Facilities Information Management System (FIMS), including data entry, updates, and tracking activities.
• Assist with maintaining records of facility assets, space utilization, and infrastructure data.
• Support key inventory processes, including tracking, issuance, reconciliation, and documentation of keys and other items.
• Research products, services, and vendors to support purchasing decisions and ensure alignment with organizational requirements.
• Assist with purchasing activities, including preparing requests, gathering information, and tracking order status.
• Provide general facility support, including coordination of supplies, equipment, and service needs.
• Maintain organized records and documentation related to facility operations, inventory, and purchasing activities.
• Communicate updates and task status to supervisors and team members as needed.
• Follow established procedures and guidelines to complete assigned work accurately and on time.
• Perform other duties as assigned.

Qualifications

Qualifications

• 1–2 years of relevant experience in administrative support, facilities support, or a related field.
• Familiarity with data entry or tracking systems (FIMS or similar systems preferred).
• Basic understanding of inventory tracking processes.
• Experience supporting purchasing or office coordination tasks is preferred.
• Strong attention to detail and accuracy.
• Proficiency with Microsoft Office tools (Excel, Word, Outlook).
• Good organizational and time management skills.
• Ability to follow instructions and work effectively under supervision.
• Effective written and verbal communication skills.
• Reliable and dependable with a strong work ethic.

Physical Demands

The physical demands described here are representative of those required to successfully perform the essential functions of this job.

• Ability to perform standard office activities, including prolonged computer use.
• Occasional lifting and carrying of office supplies or materials (up to 15 pounds).
• Ability to sit or stand for extended periods. 

Work Environment

• Primarily office environment with moderate noise levels.
• Exposure to general office and facility conditions.

Ability to provide proof of US Citizenship on your first day of employment to obtain a DOE HSPD-12 Badge in accordance with the terms of the contract. Department of Energy OSTI's policy direction requires all employees employed on this contract to be citizens of the United States.

About Us: 

Edgewater Federal Solutions is a privately held government contracting firm located in Frederick, MD. The company was founded in 2002 with the vision of being highly recognized and admired for supporting customer missions through employee empowerment, exceptional services and timely delivery. Edgewater Federal Solutions is ISO 9001, 20000-1, 270001 certified, appraised at CMMI Level 3 Maturity for Development and Services, and has been named in the Top Workplaces in the Greater Washington Area Small Companies for 2018 through 2025.

It has been and continues to be the policy of Edgewater Federal Solutions to provide equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, veteran status, and/or other statuses protected by applicable law. #LISW

Responsibilities

Essential Duties & Responsibilities
- Provide support for the Facilities Information Management System (FIMS), including data entry, updates, and tracking activities.
- Assist with maintaining records of facility assets, space utilization, and infrastructure data.
- Support key inventory processes, including tracking, issuance, reconciliation, and documentation of keys and other items.
- Research products, services, and vendors to support purchasing decisions and ensure alignment with organizational requirements.
- Assist with purchasing activities, including preparing requests, gathering information, and tracking order status.
- Provide general facility support, including coordination of supplies, equipment, and service needs.
- Maintain organized records and documentation related to facility operations, inventory, and purchasing activities.
- Communicate updates and task status to supervisors and team members as needed.
- Follow established procedures and guidelines to complete assigned work accurately and on time.
- Perform other duties as assigned.