Chief of Staff Support

Overview

Job Summary

Galapagos Federal Systems LLC is seeking a highly capable, strategic, and proactive professional to serve as Chief of Staff Support. This role is critical to enhancing organizational effectiveness by driving execution of leadership priorities, managing cross-functional initiatives, and optimizing senior leader engagement. The ideal candidate will translate strategy into action—serving as a central operational integrator who bridges organizational gaps, enforces accountability, and ensures alignment across the enterprise.

The Chief of Staff Support will directly assist the PAE in executing the Director’s vision and strategic priorities. Responsibilities include managing high-visibility, cross-functional efforts; establishing and maintaining an effective battle rhythm; and serving as a key liaison to executive-level stakeholders across external organizations. This role also supports decision-making processes for PAE leadership by coordinating inputs, synthesizing information, and ensuring consistent alignment with organizational goals and mission objectives.

Key Responsibilities

The Chief of Staff Support will:

• Track, manage, and respond to high priority taskings from SECAF, CSO, DAF RCO, and SAF/SQ leadership
• Develop executive-level briefings, information papers, decision packages, and staff summary sheets (SSSs)
• Coordinate with internal teams and external stakeholders to collect data, synthesize inputs, and deliver consolidated responses
• Maintain and manage the organizational action tracking system, ensuring accuracy, visibility, and on-time task completion
• Prepare read-ahead materials and support senior leader engagements, briefings, and high-level meetings

Requirements

Skills and Experience

The Chief of Staff Support must have:

• Active TS/SCI clearance
• 7+ years of experience supporting DoD staff organizations or program offices
• Proven ability to manage multiple concurrent, high-visibility taskings in fast-paced environments
• Strong written communication and analytical skills, with experience developing executive-level products
• Familiarity with DoD and U.S. Space Force governance, staffing, and coordination processes
• Prior U.S. Air Force or U.S. Space Force active duty or civilian experience
• Experience supporting SAF, HQ USSF, or equivalent headquarters-level staff
• Familiarity with MILSATCOM, space acquisition programs, or Rapid Capabilities Office (RCO) environments

Education and Certifications

The Senior Strategy Cell SME must have the following:

Required

• Bachelor's degree in relevant field

Preferred

• Master’s degree

Benefits

• Medical, dental, vision, disability, and life insurance
• Flexible Spending Accounts
• 401(k)
• PTO
• Paid Parental Leave
• Tuition reimbursement
• Paid federal holidays

Security Clearance

Must be a U.S. Citizen. A high-level Department of Defense active security clearance is/may be required. Applicants selected will be subject to a security investigation and may need to meet eligibility requirements for access to government information.

Physical Requirements

Work may involve sitting or standing for extended periods of time and typing and reading from a computer screen. The candidate must have enough mobility, including bending, reaching, and kneeling, to complete daily duties in a prompt and efficient manner, and that may include lifting up to thirty pounds, as necessary.

Company Summary

Headquartered in Hawaii, Galapagos Federal Systems, LLC, is an SBA-Certified NHO-owned 8(a) Small Business specializing in global information technology solutions. We deliver professional services in IT Design & Installation, Cybersecurity Engineering & Support, Application Integration & Development, Software & Hardware Engineering, Network & Systems Management, Information Systems Security, and Business Management Services.

Leveraging over 30 years of providing IT services to the federal & commercial market with projects found around the world, our team has innovative expertise in the development of a wide range of technological solutions. Galapagos Federal Systems, LLC is an equal opportunity employer.

Our service commitment is simple - "Quality IT Solutions... On Time & On Budget."

Company Employment Statement

Galapagos Federal Systems, LLC reserves the right to change or modify job duties and assignments at any time. The above job description is not all encompassing as positions, functions, and qualifications may vary depending on business needs. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Galapagos Federal Systems, LLC is an equal opportunity employer and does not discriminate against applicants based on race, color, creed, religion, medical condition, legally protected genetic information, national origin, sex (including pregnancy, childbirth, or related medical condition), sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status or legally protected characteristics.

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