Permitting, Compliance & Close-Out Manager

Overview

Gilbane Development is an established affordable housing developer and owner-operator committed to preserving and improving homes for New Yorkers.  Through the NYCHA Permanent Affordability Commitment Together (PACT) program under HUD’s Rental Assistance Demonstration (RAD), we deliver complex, occupied rehabilitation projects that modernize building systems, improve quality of life, and protect long-term affordability.  Our teams are held to a high bar: safe execution, predictable outcomes, and respectful, transparent engagement with residents and public partners.

As an affordable housing developer delivering NYCHA RAD/PACT rehabilitation in New York City, we rely on this role to drive the permitting strategy, resolve agency and building violations, and lead regulatory close-out across complex occupied renovation scopes.  The Permitting, Compliance & Close-Out Manager protects the project schedule and financing by centralizing compliance risk management and close-out execution, especially where public funding and lender/authority milestones are conversion critical.

Business Purpose

• Reduce schedule and financing risk by anticipating compliance constraints early and preventing late-stage agency surprises.
• Shorten the runway from construction completion to turnover by delivering complete inspections, sign offs, warranties, and close-out documentation.
• Protect ownership from regulatory exposure by maintaining real-time tracking, escalation, and resolution of violations and open items.

Key Outcomes

• A clear, actively managed permit/approval roadmap aligned to the construction schedule and RAD/PACT milestones.
• A current, accurate violation log (DOB/HPD/ECB/FDNY, as applicable) with closure plans, deadlines, and proof of sign-off.
• Clean execution from Temporary Certificate of Occupancy (TCO) through Final Certificate of Occupancy (FCO), including all required inspections and agency sign offs.
• Close-out packages accepted by ownership and lenders with minimal resubmittals.

Responsibilities

Permitting & Plan Review (RAD/PACT Renovation Context)

• Coordinate closely with the General Contractor, architects, engineers, and specialty consultants to support inspections, corrective work, and regulatory sign offs required for project completion.
• Serve as the primary liaison between construction teams and regulatory agencies, ensuring work required to resolve violations and obtain final approvals is completed and documented.
• Review design deliverables for permitting readiness and constructability of code-driven scope.
• Coordinate submissions, plan exam responses, and approvals with DOB and other authorities having jurisdiction.
• Identify and escalate regulatory risks that could impact project delivery, occupancy, or financial close-out, working with project leadership to implement mitigation strategies.
• Align permitting milestones and regulatory approvals with the construction master schedule to support project completion and conversion timelines.

Violation Management (Portfolio + Project-Specific)

• Track and manage DOB violations, HPD issues, and other regulatory matters, coordinating corrective actions required for agency close-out.
• Oversee compliance with DOB, HPD, NYCHA, and other applicable agency requirements associated with RAD/PACT projects.
• Manage dashboards and documentation that demonstrate progress, sign offs, and closure status for ownership and lenders.
• Coordinate consultants, expediters, contractors, and internal teams to secure corrective work, inspections, and sign offs.

Close-Out Leadership (Construction Completion to Regulatory Final)

• Lead the path from TCO to FCO, where applicable, and manage all prerequisites and dependencies.
• Evaluate and develop resolution strategies for legacy violations inherited from NYCHA operations, ensuring compliance and regulatory clearance prior to project close-out
• Track inspections, sign offs, warranties, and turnover documentation; ensure completeness and auditability.
• Ensure compliance with ownership and lender close-out requirements, including standardized turnover binders and digital close-out records.
• Maintain comprehensive permitting, compliance, and close-out documentation to support final agency approvals and project conversion requirements

Regulatory Reporting & Stakeholder Interface (NYCHA RAD/PACT Environment)

• Maintain compliance dashboards and concise executive summaries suitable for weekly owner, lender, and OAC updates.
• Interface directly with authorities having jurisdiction, managing escalation paths when agency timelines threaten milestones.
• Provide documentation support for conversion-related milestones by keeping approvals, sign offs, and close-out records organized and accessible (audit-ready).

Qualifications

• 7+ years of NYC permitting, compliance, and/or close-out experience.
• Strong working knowledge of DOB processes and NYC violation pathways.
• Experience with affordable housing and/or public housing renovations is strongly preferred.
• Highly detail-oriented with strong documentation and follow-through skills.
• Proficiency with Microsoft Office (Word, Excel, Outlook); ability to manage logs, dashboards, and close-out trackers.
• Procore experience is a plus.

Reporting structure & work environment

• Reports to Owner’s Representative / Senior Project Manager.
• Work environment: Hybrid (office, job sites, and agency coordination as required by permitting and inspection schedules).

Salary to be determined based on factors such as geographic location, skills, education, and/or experience of the applicant, as well as the internal equity and alignment with the team.

For New York this ranges from $112,400.00 -$159,500.00 plus benefits and retirement program.

Gilbane offers an excellent total compensation package which includes competitive health and welfare benefits and a generous profit-sharing/401k plan. We invest in our employees’ education and have built Gilbane University into a top training organization in the construction industry. Qualified applicants who are offered a position must pass a pre-employment substance abuse test.

Gilbane is an Affirmative Action/Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, color, national origin, race, religion, sex, sexual orientation, gender identity, protected veteran status, or disability status.

Note to Recruiters, Placement Agencies, and Similar Organizations: Gilbane does not accept unsolicited resumes from agencies. Please do not forward unsolicited agency resumes to our jobs alias, website, or to any Gilbane employee. Gilbane will not pay fees to any third party agency or firm and will not be responsible for any agency fees associated with unsolicited resumes. Unsolicited resumes received will be considered property of Gilbane and will be processed accordingly.