Maintenance Storeroom Coordinator

Overview

At Eagle Foods we are builders.  We are builders of brands, categories, and people.  Eagle Foods enjoys a rich heritage with brands that have proven category leadership for more than 150 years.  Eagle is a diversified food company producing and marketing sweetened condensed and evaporated milk, snacks and convenient meal solutions products.  As a company, Eagle Foods is passionate about fostering an entrepreneurial spirit that boldly builds better people and better brands while focusing on the positive impact our company, our products and our people have on the world.  Eagle Foods has a bold family of brands that consumers have come to rely on for decades, including Eagle Brand® Sweetened Condensed Milk and Evaporated Milk, Magnolia® Sweetened Condensed Milk, PET® Milk, Popcorn Indiana, Cretors Popcorn, Helper and Suddenly Salad.  Eagle Foods products are marketed and distributed across all U.S. retail channels, including grocery stores, club stores and mass-merchandisers, as well as foodservice and export, U.S. military, and private label business.

Responsibilities

Job Description Summary

The Maintenance Storeroom Coordinator is responsible for managing the organization, inventory, purchasing, and availability of maintenance parts and supplies to support plant maintenance operations. This role ensures that maintenance teams have timely access to tools, materials, and equipment while maintaining accurate inventory records, effective supplier coordination, and cost-conscious purchasing practices. The coordinator works closely with Maintenance, Planning/Scheduling, Procurement, Finance, and Operations to ensure inventory accuracy, minimize downtime, and maintain a safe, organized, and efficient storeroom environment.

Essential Duties and Responsibilities

Storeroom, Inventory & Materials Management

• Maintain a clean, orderly, and compliant storeroom in accordance with 5S standards.
• Monitor inventory levels, including min/max and reorder points, to ensure material availability while controlling cost.
• Maintain accurate inventory records within CMMS/ERP systems.
• Perform cycle counts and annual physical inventories; investigate and resolve discrepancies.
• Establish, maintain, and follow standard operating procedures for storeroom processes, including:
  • Parts setup, replenishment, issue, return, repair, restocking, and kitting
  • Inventory control, cycle counts, and annual counts

Purchasing & Supplier Coordination

• Research, source, and purchase maintenance parts, materials, and supplies.
• Build and maintain relationships with suppliers; support pricing negotiations, lead times, and delivery schedules.
• Process purchase requisitions and purchase orders; track and follow up on open orders.
• Coordinate special and critical parts orders with maintenance to support urgent repairs.
• Arrange transportation and delivery of materials as required.
• Inspect received materials for quality and accuracy; resolve discrepancies with suppliers and management.

Reporting, Communication & Continuous Improvement

• Generate and distribute maintenance KPIs, including monthly reports and weekly schedule attainment reports.
• Provide inventory and KPI reporting to the Maintenance Manager and Finance, ensuring appropriate approvals for inventory adjustments, min/max changes, and obsolete material write-offs.
• Attend daily and weekly maintenance and production meetings to review schedule status, completed work, and new incoming work orders.
• Meet regularly with maintenance personnel to ensure work requests are supported and material needs are met.
• Recommend and coordinate alternatives to address resource constraints, including schedule changes, overtime, or third-party support.
• Collaborate with leadership to identify and implement best practices related to safety, quality, maintenance standards, training, and continuous improvement.
• Maintain open and effective communication across departments to support maintenance execution.
• Perform all other duties as assigned.

Qualifications

• High School Diploma or GED required.
• 1–3 years of experience in inventory management, material handling, or storeroom coordination in a manufacturing or industrial environment.
• Purchasing or buyer experience supporting maintenance or manufacturing operations preferred.
• Experience in food manufacturing preferred.
• Familiarity with maintenance parts, tools, and equipment.
• Working knowledge of CMMS, ERP, or inventory management systems.
• Proficient with Microsoft Office Suite, including Excel.
• Strong organizational and analytical skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Effective communication skills with maintenance teams, suppliers, and leadership.
• Critical thinking and basic negotiation skills.
• Fluency in English required; Bilingual preferred.