Accounts Payable Invoice Processing & Query Resolution Associate

Overview

Accounts Payable Invoice Processing & Query Resolution Associate

This role is responsible for working collaboratively with the Purchase-to-Pay Process Supervisor in developing and sustaining business practices and/or procedures for all related indirect/direct payables processes and data related to transactional processing for the Procure-to-Pay process stream in the Accounting Shared Services organization. This individual will also work with external/internal partners to ensure timely delivery of workload, adhering to targets and deadlines. Demonstrating invoice processing and payment is completed timely and efficiently to prevent any business interruption to our operations due to non-payment.

How You’ll Make an Impact: 

• Work with PTP Invoice Processing Supervisor to drive process efficiencies through standardization and further automation in Accounting Shared Services.
• Support the tasks below but not limited to:
• Process vendor invoices accurately and timely in line with accounting procedures and organizational DOA policy.
• Expeditiously resolving reconciling items/held invoices via partnership with other teams.
• Participate in financial statement close cycle and operational accounting functions in order to ensure accurate and timely recording of accounts payable transactions.
• Developing and maintaining work instructions, SOX documentation, ensuring that the standard process is maintained and documentation remains current.
• Ensure business users and vendors follow defined PTP processes for PO raising prior to invoice receipt, limited Non-PO invoices, and support education of business users/vendors to follow correct procedure. Proactively improving and undertaking effective business relationship with key vendors and business contacts.
• Handle internal queries via Jira tickets, external emails received from vendors and support Appzen project
• Work with AP Supervisor to drive process efficiencies through standardization and further automation in Accounting Shared Services. 
• Cooperate with Payment processing teams, maintain vendor accounts with Master Data group. 
• Ensure business users and vendors follow defined PTP processes for PO raising prior to invoice receipt, limited Non-PO invoices, and support education of business users/vendors to follow correct procedure. Proactively improving and undertaking effective business relationship with key vendors and business contacts. 

What You Bring:  

• Languages: Fluent in English, any other European language is a plus
• Education: University BA degree, financial or economical degree is preferred
• 1-2 years related experience or equivalent combination of education and experience.
• 2 years of progressive experience in payables processes and data related to transaction processing
• Intermediate to advance knowledge in Excel
• SAP AP system experience required.
• Strong organizational skills and the ability to manage multiple tasks simultaneously with a high degree of accuracy and attention to detail.

Who We Are: For 70 years, Bio-Rad has focused on advancing the discovery process and transforming the fields of science and healthcare. As one of the top five life science companies, we are a global leader in developing, manufacturing, and marketing a broad range of high-quality research and clinical diagnostic products. We help people everywhere live longer, healthier lives. Recently voted a Best Place to Work, Bio-Rad offers a unique employee experience with collaborative teams that span the globe. Here, you are supported by leadership to build your career and are empowered to drive change that makes an impact you can see. 

Benefits: Bio-Rad's biggest asset is its people, and the reason why our Total Rewards deliver programs that provide value, quality, and inclusivity while satisfying the diverse needs of our evolving workforce. Our robust offerings serve to enrich the overall health, wealth, and wellbeing of our employees and their families through the various stages of an employee’s work and life cycle. We’re proud to offer a variety of options, including: 

• Life and accident insurance,
• Private Health Care Services – unlimited examinations, checkups in numerous specialties free of charge
• Competitive salary and cafeteria
• 100% commuting allowance for non Budapest residents
• Annual bonus
• Annual salary review
• Marriage and childbirth allowance
• School start allowance
• Loyalty award
• Employee Referral Program with remarkable referral bonus
• All You Can Move contract possibility/gym facility discount
• Hybrid working model (3 days onsite and 2 days home office. Our office is located in Budapest, Futó u. 47, 1082)

  Accounts Payable Invoice Processing & Query Resolution Associate

  This role is responsible for working collaboratively with the Purchase-to-Pay Process Supervisor in developing and sustaining business practices and/or procedures for all related indirect/direct payables processes and data related to transactional processing for the Procure-to-Pay process stream in the Accounting Shared Services organization. This individual will also work with external/internal partners to ensure timely delivery of workload, adhering to targets and deadlines. Demonstrating invoice processing and payment is completed timely and efficiently to prevent any business interruption to our operations due to non-payment.

  How You’ll Make an Impact: 

  • Work with PTP Invoice Processing Supervisor to drive process efficiencies through standardization and further automation in Accounting Shared Services.
  • Support the tasks below but not limited to:
  • Process vendor invoices accurately and timely in line with accounting procedures and organizational DOA policy.
  • Expeditiously resolving reconciling items/held invoices via partnership with other teams.
  • Participate in financial statement close cycle and operational accounting functions in order to ensure accurate and timely recording of accounts payable transactions.
  • Developing and maintaining work instructions, SOX documentation, ensuring that the standard process is maintained and documentation remains current.
  • Ensure business users and vendors follow defined PTP processes for PO raising prior to invoice receipt, limited Non-PO invoices, and support education of business users/vendors to follow correct procedure. Proactively improving and undertaking effective business relationship with key vendors and business contacts.
  • Handle internal queries via Jira tickets, external emails received from vendors and support Appzen project
  • Work with AP Supervisor to drive process efficiencies through standardization and further automation in Accounting Shared Services. 
  • Cooperate with Payment processing teams, maintain vendor accounts with Master Data group. 
  • Ensure business users and vendors follow defined PTP processes for PO raising prior to invoice receipt, limited Non-PO invoices, and support education of business users/vendors to follow correct procedure. Proactively improving and undertaking effective business relationship with key vendors and business contacts. 

  What You Bring:  

  • Languages: Fluent in English, any other European language is a plus
  • Education: University BA degree, financial or economical degree is preferred
  • 1-2 years related experience or equivalent combination of education and experience.
  • 2 years of progressive experience in payables processes and data related to transaction processing
  • Intermediate to advance knowledge in Excel
  • SAP AP system experience required.
  • Strong organizational skills and the ability to manage multiple tasks simultaneously with a high degree of accuracy and attention to detail.

  Who We Are: For 70 years, Bio-Rad has focused on advancing the discovery process and transforming the fields of science and healthcare. As one of the top five life science companies, we are a global leader in developing, manufacturing, and marketing a broad range of high-quality research and clinical diagnostic products. We help people everywhere live longer, healthier lives. Recently voted a Best Place to Work, Bio-Rad offers a unique employee experience with collaborative teams that span the globe. Here, you are supported by leadership to build your career and are empowered to drive change that makes an impact you can see. 

  Benefits: Bio-Rad's biggest asset is its people, and the reason why our Total Rewards deliver programs that provide value, quality, and inclusivity while satisfying the diverse needs of our evolving workforce. Our robust offerings serve to enrich the overall health, wealth, and wellbeing of our employees and their families through the various stages of an employee’s work and life cycle. We’re proud to offer a variety of options, including: 

  • Life and accident insurance,
  • Private Health Care Services – unlimited examinations, checkups in numerous specialties free of charge
  • Competitive salary and cafeteria
  • 100% commuting allowance for non Budapest residents
  • Annual bonus
  • Annual salary review
  • Marriage and childbirth allowance
  • School start allowance
  • Loyalty award
  • Employee Referral Program with remarkable referral bonus
  • All You Can Move contract possibility/gym facility discount
  • Hybrid working model (3 days onsite and 2 days home office. Our office is located in Budapest, Futó u. 47, 1082)