Administrative Coordinator

qed-ai· Country Teams
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📍 MalawiFullTime

About this role

QED (https://qed.ai) is a tech company focused on improving public health, food security, and education. We bring the hacker spirit to global challenges faced in Sub-Saharan Africa and South Asia, working with orgs such as the CDC, Gates Foundation, Global Fund, WHO, and the CGIAR.

Over the past decade, we have built digital infrastructure for many projects, including malaria and HIV surveillance, mobile hospitals, land cover mapping, plant disease detection, agroadvisory, and mathematics education. Our work lies at the intersection of international aid and scientific inquiry.

We are seeking a sharp in-person administrative coordinator to help us with office administration, communications, and asset tracking and organization. The scope of work includes:

  • Office administration: stocking of office supplies; management of landscaping and office renovations; vehicle management; procurement and repair of appliances; arranging accommodation, transportation, and visa applications for visitors; scheduling of meetings with governmental officials; booking of venues for conferences and ceremonies.

  • HR: administration of health insurance plans, and registration for pension plans.

  • Financials: daily office expenses, monthly payments, and bookkeeping of payments.

  • Inventory tracking: track printing of books, and management of smartphone inventories.

Desired skills for the Administrative Coordinator position include:

  • Native English proficiency (≥C2) in speaking, reading, and typing (≥50 words per minute)

  • High familiarity with basic desktop publishing and social media software, including Google Docs/Slides/Sheets and Microsoft Word/Excel/Powerpoint, WhatsApp.

  • Willingness to rapidly integrate ChatGPT, Claude, and other AI into daily workflows.

  • Strong logical thinking ability and basic number sense.

  • High emotional intelligence and empathy.

  • Energetic attitude and spirit.

  • Willingness to talk with clients and vendors in a variety of different situations and moods.

  • Desire to work with humanitarian organizations on missions of universal importance.

  • +3 years prior work experience preferred.

Candidates should work with us in-person, in Lilongwe, Malawi, with a full-time engagement

Frequently Asked Questions

Is the salary disclosed for the Administrative Coordinator position at qed-ai?
The salary for this Administrative Coordinator role at qed-ai is not publicly listed. Click "Apply Now" to learn more about the compensation package on their official careers page.
Where is the Administrative Coordinator position at qed-ai located?
This Administrative Coordinator role at qed-ai is based in Malawi. The position is listed as on-site or hybrid. Check the full job description or apply directly to confirm the work arrangement.
Is the Administrative Coordinator role at qed-ai full-time or part-time?
This is listed as a FullTime position. It is posted as a Administrative Coordinator role in the Country Teams department at qed-ai.
Which team or department does the Administrative Coordinator at qed-ai belong to?
This Administrative Coordinator position is part of the Country Teams department at qed-ai. See the full job description for more information about the team structure and responsibilities.
How do I apply for the Administrative Coordinator position at qed-ai?
Click the "Apply Now" button on this page. You will be redirected to qed-ai's official application portal hosted on ashby where you can submit your application directly.
When was the Administrative Coordinator job at qed-ai posted?
This Administrative Coordinator position at qed-ai was posted on May 21, 2026. Apply as soon as possible — early applications are often reviewed first.
Administrative Coordinator
qed-ai
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