Front Desk Administrative Assistant
About this role
Responsibilities
- Receive and screen telephone calls and visitors
- Answer routine questions or direct them to the appropriate personnel
- Receive, open and distribute mail daily
- Assist and support department personnel
- Maintain Conference Room calendars
- Perform miscellaneous support functions as assigned
- Place and regulate online office supply orders
- Coordinate guest Wi-Fi accounts
- Receive and direct catering to correlated meetings/parties
- Manage file room organization
- Maintain facilities and office areas
- Facilitate communication with current facility vendors
- Track and code monthly AMEX receipts for reconciliation
- Monitor parking validations and log
- Generate daily outgoing Federal Express shipping labels
- Federal Express Invoice reconciliation and shipment tracking
Qualifications / Education
- Moderate proficiency with MS Word, MS Excel, MS Power Point
- Excellent phone skills
- Basic understanding of business services functions
- Knowledge of related computer applications
Skills
- Must be highly motivated individual with high level of initiative and an attitude of willingness
- Must be team player willing to assist others at all levels of the organization
- Strong verbal and written communication skills; and excellent interpersonal skills with the ability to provide superior customer service and maintain cooperative working relationships
- Strong organizational and time management skills with the ability to multi-task and work autonomously or with a team
- Strong attention to detail
- Ability to communicate effectively on a one-on-one basis or in group setting
- Ability to exercise strict confidentiality
Insight Capital Solutions is an Equal Employment Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, gender, age, sexual orientation, gender identity, disability, status as a Veteran or other protected classification.
Division
Insight Capital SolutionsFrequently Asked Questions
Is the salary disclosed for the Front Desk Administrative Assistant position at insightinvestments?
The salary for this Front Desk Administrative Assistant role at insightinvestments is not publicly listed. Click "Apply Now" to learn more about the compensation package on their official careers page.
Where is the Front Desk Administrative Assistant position at insightinvestments located?
This Front Desk Administrative Assistant role at insightinvestments is based in Irvine, US. The position is listed as on-site or hybrid. Check the full job description or apply directly to confirm the work arrangement.
Is the Front Desk Administrative Assistant role at insightinvestments full-time or part-time?
This is listed as a OTHER position. It is posted as a Front Desk Administrative Assistant role at insightinvestments.
How do I apply for the Front Desk Administrative Assistant position at insightinvestments?
Click the "Apply Now" button on this page. You will be redirected to insightinvestments's official application portal hosted on icims where you can submit your application directly.
When was the Front Desk Administrative Assistant job at insightinvestments posted?
This Front Desk Administrative Assistant position at insightinvestments was posted on May 4, 2026. Apply as soon as possible — early applications are often reviewed first.
Front Desk Administrative Assistant
insightinvestments
You'll be redirected to insightinvestments's official application page on icims.