Bid Coordinator

Overview

 

 

At Sisk, we’re more than a construction company, we’re a family-owned business with a global reach, committed to building excellence in every project. We deliver trust, certainty and value to our clients while embracing innovation and shaping the future of construction.

 

We are seeking a highly organised and detail‑focused Bid Coordinator to support our Bid Manager in delivering high‑quality, compliant tender submissions for civil engineering and infrastructure projects. In this role, you will play a key part in administering documentation, managing templates, tracking deliverables, and coordinating inputs from multiple stakeholders. You will help ensure that all tender materials are accurate, well‑presented, and submitted on time. 

 

Responsibilities

 

• Support the preparation of PQQs and tender submissions for civil engineering and infrastructure projects.
• Help manage bid timelines by tracking deliverables, clarifications, and document workflows.
• Format, compile, and maintain tender documents, ensuring accuracy, compliance, and correct version control.
• Gather inputs from estimators, planners, designers, subcontractors, and other contributors.
• Maintain and update CVs, organisational charts, project references, and other standard bid materials.
• Upload and submit tender documents through client portals and ensure compliance with public procurement requirements, including ESPD/ESPD‑Ireland.
• Assist in developing and maintaining bid libraries, templates, trackers, and evidence folders.
• Support the creation of clear and concise written content and improve visuals/layouts where needed.
• Coordinate tender queries, collect responses, and keep stakeholders informed throughout the process.
• Handle post‑submission tasks such as portal uploads, data entry, and document archiving.

 

Experience

• Proven experience in a bid support, document control, project administrative or coordination role.
• Demonstrable experience working on civil engineering tenders or technical submissions.
• Experience managing CV templates, organisational charts, subcontractor information, and compliance schedules (ref. RFT 7088144 personnel requirements & CV templates).

Qualifications

Required

• Relevant third level qualification in Engineering, Construction Management, Business, Communications, or similar.
• Training in document control, MS Office, SharePoint/Teams or bid management tools an advantage.
• Strong organisational skills, with ability to track tender deliverables, clarifications and workflows.
• Excellent document formatting and version control skills.
• Ability to coordinate inputs from multiple stakeholders (estimators, planners, designers, subcontractors).
• Knowledge of Irish public procurement requirements and ESPD/ESPD‑Ireland formats.

Desirable

• Experience compiling tender programmes, trackers and evidence folders (seen repeatedly in tender email chains).
• Experience with graphics/visual enhancements for submission documents.

Additional Information

What We Offer

 

At Sisk, your rewards package goes far beyond your salary. Our most valued benefits include:

 

• Competitive salary 
• 26 days annual leave
• Pension scheme 
• Comprehensive health, wellbeing and lifestyle supports
• Career development opportunities
• And much more as part of our Total Rewards programme

 

Our People & Recruitment Commitment

At Sisk, our people are at the heart of everything we do. We offer the opportunity to work with purpose, grow a career without limits and be part of a supportive, collaborative team.

All vacancies are managed directly by our Internal Recruitment Team. Unsolicited CVs or speculative contact from unapproved agencies are not accepted, and no fees will be payable.

 

Equity, Inclusion & Accessibility

We are an equal opportunities employer. We welcome applications from all qualified candidates regardless of gender, race, ethnicity, disability, age, sexual orientation, religion, family status or any other protected characteristic. We are committed to providing reasonable adjustments throughout the recruitment process to support all candidates.

 

Encouraging All Talent to Apply

We understand that the confidence gap or imposter syndrome can discourage great people from applying. Even if you don’t meet every requirement, we encourage you to express your interest — your skills, experience and potential are what matter.

 

Compliance & Transparency

All recruitment materials are designed to meet or exceed legal and regulatory requirements, including the Irish and UK Equality Acts and the EU Pay Transparency Directive, ensuring fairness, transparency and equal access for every applicant.

 

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