Senior Paralegal

Overview

When you join Hines, you will embark on a career journey fueled by vision and guided by leaders who set the standards of our industry. Our legacy is rooted in innovation and excellence, earning us a spot on Fast Company’s esteemed annual list of the World’s Most Innovative Companies, as well as recognition as one of U.S. News & World Report’s Best Companies to Work For in 2024. Discover endless opportunities to grow and make your mark at Hines.

Responsibilities

As a Senior Paralegal with Hines, you will drive corporate governance and regulatory compliance across AIFM and Hines entities, lead entity lifecycle activities, oversee board processes, and act as a key liaison between internal stakeholders and corporate administrators. Responsibilities include, but are not limited to: 

• Oversee the full lifecycle of Luxembourg entities, from incorporation through to ongoing management and liquidation

• Lead the preparation, drafting, and coordination of board, conducting officers, and committee meetings for AIFM and Hines entities

• Manage board and committee processes across their full lifecycle, including evaluations

• Ensure timely and accurate statutory and regulatory filings, including CSSF reporting (AIFM/ManCo)

• Manage corporate administrators and monitor performance (KPIs)

• Lead KYC processes across onboarding and periodic reviews, managing and coordinating responses to a wide range of external stakeholders, including banks, law firms, accounting firms, service providers, brokers, and commercial partners

• Maintain accurate entity structure charts and ensure data integrity across systems

• Develop and maintain governance and KYC procedures

• Collaborate with internal stakeholders and provide corporate secretarial support

• Contribute to legal projects, process improvements, and operational initiatives

Qualifications

Minimum Requirements include: 

• Bachelor’s degree in law, legal studies, or a related field, or equivalent qualification, with significant experience in a corporate or legal environment
• 7+ years of relevant experience in a corporate or legal environment, ideally gained within a corporate administrator or investment management firm in Luxembourg

• Strong knowledge of corporate governance, company law, and regulatory frameworks in Luxembourg

• Excellent drafting and organizational skills, with high attention to detail

• Strong stakeholder management and communication skills, with the ability to interact with senior internal and external parties

• Fluent in English, both written and spoken

• Office-based position in Luxembourg, with limited flexibility for remote working

Closing

At Hines, we strive for excellence as a leading global real estate investment manager, driven by our by our belief that real estate is fundamentally about people. Our diverse portfolio spans $93.2 billion¹ of assets across such property types as living, office, retail, mixed-use, logistics and life science projects – all designed to enhance value, connection and inspiration. Our strategic approach integrates local expertise with global knowledge, taking calculated risks aligned with our convictions to exceed expectations and tailor solutions to our clients' needs.

While our projects are renowned for enhancing cities and pioneering sustainable practices, we recognize that the true driving force behind Hines' success is our 5,000 dedicated employees in 30 countries who draw on our 65-year history to build the world forward. This is why we prioritize investing in our people, offering comprehensive training, competitive compensation, robust benefits and generous vacation packages. By centering our focus on the growth and wellbeing of our team, we cultivate an inclusive environment where everyone, including our clients, can thrive.

Hines is proud to be named to Fast Company’s prestigious annual list of the World’s Most Innovative Companies for 2024. ¹Includes both the global Hines organization and RIA AUM as of December 31, 2023.

We are an equal opportunity employer and support workforce diversity.

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