Project Coordinator

Overview

Kimley-Horn is looking for a Project Coordinator to join our Forensics team in Jacksonville, FL. The candidate in this role will provide proactive, detail-oriented, administrative, project production, and receptionist support to an office of project managers, engineers, and other staff on the team. 

Responsibilities

• This position has multiple responsibilities including project-based work and administrative duties including but not limited to: 

  • Communicating with clients on the phone and via email. 
  • Prepare retainer packages and initiate projects. 
  • Coordinate with accounting regarding invoices and clients about payments. 
  • Receive and organize documents received from clients. 
  • Summarizing depositions (legal transcripts) describing various aspects of accidents. 
  • Performing regulatory, industry, product and legal research which would then be documented into summaries and reports. 
  • Request FOIA documents from Police and County governments regarding accidents. 
  • Schedule calendars of forensic staff for meetings, calls, inspections, depositions, trial appearances, etc. 
  • Coordinate various forensic equipment across multiple offices for field use, calibration and record keeping. 
  • Coordinate and schedule inspections with attorneys, other experts, storage facilities and owners. 

Qualifications

• Bachelor’s degree preferred 

• 6+ years of experience coordinating projects 

• Excellent verbal and written communication skills 

• Highly proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint)  

• Proficient in Adobe Professional 

• Geographic awareness for inspection travel time 

• Strong proofing, formatting and editing skills 

• Positive, client-oriented, take-charge attitude 

• Highly organized and detail-oriented 

• Capable of managing and balancing multiple tasks/priorities and performing well under deadline pressure 

• Ability to work well with various personalities and in a team environment 

• Ability to travel on a limited basis to observe inspections on behalf of the expert 

Why Kimley-Horn?

At Kimley-Horn, we do things differently. People, clients, and employees are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it— that’s why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn’s placement on the Fortune “100 Best Companies to Work” list for 19 years!

Key Benefits at Kimley-Horn

• Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.
• Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.
• Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
• Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.
• Professional Development: Tuition reimbursement and extensive internal training programs.
• Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.

Responsibilities

-
This position has multiple responsibilities including project-based work and administrative duties including but not limited to: 
- Communicating with clients on the phone and via email. 
- Prepare retainer packages and initiate projects. 
- Coordinate with accounting regarding invoices and clients about payments. 
- Receive and organize documents received from clients. 
- Summarizing depositions (legal transcripts) describing various aspects of accidents. 
- Performing regulatory, industry, product and legal research which would then be documented into summaries and reports. 
- Request FOIA documents from Police and County governments regarding accidents. 
- Schedule calendars of forensic staff for meetings, calls, inspections, depositions, trial appearances, etc. 
- Coordinate various forensic equipment across multiple offices for field use, calibration and record keeping. 
- Coordinate and schedule inspections with attorneys, other experts, storage facilities and owners.