Payables Specialist

Overview

Kimley-Horn is looking for a Payables Specialist to join our Phoenix, Arizona (AZ) office! This is not a remote position.  This role supports accounts payable and employee expense processes for offices across the country. We welcome both entry-level and experienced candidates. 

Responsibilities

What You’ll Do

• Deliver strong internal and external customer service
• Research and resolve open A/P items and discrepancies
• Support regional accounting teams with accounts payable activities
• Answer vendor and employee questions and provide day-to-day support
• Process vendor and subconsultant invoices, releases, and payment requests
• Review invoices for accuracy, approvals, sales/use tax, and general ledger coding
• Participate in check run processing within the A/P team rotation
• Review and approve employee expenses for compliance with company policy
• Follow up with employees on missing receipts, unallowable expenses, and report details
• Serve as backup for team members as needed

What We’re Looking For

• Strong problem-solving and process improvement skills
• Ability to manage multiple priorities effectively
• Comfortable working independently and as part of a team
• Professional communication and interpersonal skills
• High attention to detail, flexibility, and initiative

Qualifications

• Two-year accounting degree or relevant experience
• Knowledge of accounting principles and procedures
• Proficiency in Excel and accounting software
• Experience with Deltek Costpoint or similar systems
• Experience with Navan or similar expense platforms

Schedule: 7:30 a.m.–5:30 p.m. Monday–Thursday; 7:30 a.m.–11:30 a.m. Friday

Why Kimley-Horn?

At Kimley-Horn, we do things differently. People, clients, and employees are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it— that’s why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn’s placement on the Fortune “100 Best Companies to Work” list for 19 years!

Key Benefits at Kimley-Horn

• Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.
• Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.
• Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
• Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.
• Professional Development: Tuition reimbursement and extensive internal training programs.
• Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.

Responsibilities

What You’ll Do
- Deliver strong internal and external customer service
- Research and resolve open A/P items and discrepancies
- Support regional accounting teams with accounts payable activities
- Answer vendor and employee questions and provide day-to-day support
- Process vendor and subconsultant invoices, releases, and payment requests
- Review invoices for accuracy, approvals, sales/use tax, and general ledger coding
- Participate in check run processing within the A/P team rotation
- Review and approve employee expenses for compliance with company policy
- Follow up with employees on missing receipts, unallowable expenses, and report details
- Serve as backup for team members as needed
What We’re Looking For
- Strong problem-solving and process improvement skills
- Ability to manage multiple priorities effectively
- Comfortable working independently and as part of a team
- Professional communication and interpersonal skills
- High attention to detail, flexibility, and initiative