Project Coordinator - Land Development

Overview

Kimley-Horn is looking for a Project Coordinator to join our Columbus, Ohio (OH) office! This is not a remote position. 

Responsibilities

• Interfacing with clients regarding project expectations, schedule, permitting process, etc.
• Facilitating client communications (proposals, letters, contracts, transmittals, etc.). including preparing weekly trackers or job status communications for clients
• Coordinating staff and contractors locally and nationally
• Coordinating project submittals to various jurisdictional agencies, cities, utilities, etc. and researching agency requirements
• Tracking all tasks and client deliverable documents
• Assisting engineering staff with contract processes and requesting insurance certificates
• Creating, proofreading, editing, formatting, and finalizing project-related documents and reports
• Coordinating administrative and other project activities including meeting scheduling, progress tracking, and documentation for Project Managers and Project Analysts
• Accepting incoming purchase orders and setting up electronic job folders, online trackers, input into internal accounting system, and creating and tracking purchase orders for subcontractors
• Processing vendor and subconsultant invoices or assisting internal clients with billing and performing invoice reviews
• Providing administrative and logistical support. such as compiling and assembling reports; coordinating large production jobs, printing, and binding
• Problems are typically of a routine nature but may at times require interpretation or deviation from standard procedures
• Assist PM with project accounting and invoicing
• Providing mentorship and guidance for staff
• Assist with design tasks in CAD

Qualifications

• 3-5+ years of experience coordinating projects for national/corporate clients
• Bachelors degree preferred
• Excellent verbal and written communication skills
• Highly proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint)
• Proficient in Adobe Professional
• Strong proofing, formatting and editing skills
• Positive, client-oriented, take-charge attitude
• Highly organized and detail-oriented
• Capable of managing and balancing multiple tasks/priorities and performing well under deadline pressure
• Ability to work well with various types of people and in a team environment
• Ability to travel on a limited basis

Why Kimley-Horn?

At Kimley-Horn, we do things differently. People, clients, and employees are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it— that’s why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn’s placement on the Fortune “100 Best Companies to Work” list for 19 years!

Key Benefits at Kimley-Horn

• Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.
• Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.
• Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
• Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.
• Professional Development: Tuition reimbursement and extensive internal training programs.
• Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.

Responsibilities

- Interfacing with clients regarding project expectations, schedule, permitting process, etc.
- Facilitating client communications (proposals, letters, contracts, transmittals, etc.). including preparing weekly trackers or job status communications for clients
- Coordinating staff and contractors locally and nationally
- Coordinating project submittals to various jurisdictional agencies, cities, utilities, etc. and researching agency requirements
- Tracking all tasks and client deliverable documents
- Assisting engineering staff with contract processes and requesting insurance certificates
- Creating, proofreading, editing, formatting, and finalizing project-related documents and reports
- Coordinating administrative and other project activities including meeting scheduling, progress tracking, and documentation for Project Managers and Project Analysts
- Accepting incoming purchase orders and setting up electronic job folders, online trackers, input into internal accounting system, and creating and tracking purchase orders for subcontractors
- Processing vendor and subconsultant invoices or assisting internal clients with billing and performing invoice reviews
- Providing administrative and logistical support. such as compiling and assembling reports; coordinating large production jobs, printing, and binding
- Problems are typically of a routine nature but may at times require interpretation or deviation from standard procedures
- Assist PM with project accounting and invoicing
- Providing mentorship and guidance for staff
- Assist with design tasks in CAD