Payroll Specialist

About Us

Location - Hyderabad, India

Department - Finance Operations

Level - Executive

Working Pattern - Work from office.

Benefits - Benefits at Ideagen

Salary - this will be discussed at the next stage of the process, if you do have any questions, please feel free to reach out!

Ideagen is seeking an exceptional Payroll Specialist to drive strategic financial operations and elevate our team's performance across India and Malaysia. The successful candidate will be responsible for end-to-end payroll process for Ideagen Limited across India and Malaysia, working closely with outsourced payroll service providers and key stakeholders within the Finance and People teams to ensure payrolls are delivered accurately and on time. This role also includes a structured cross-training programme with the wider India-based Finance team, building resilience, ensuring compliance continuity and eliminating single point of failure risk across the regional payroll function.

Responsibilities

• Lead the monthly input and processing of Ideagen payrolls across India and Malaysia usingWorkday, our people management system.
• Manage payroll operational calendars to ensure all processing deadlines are met consistentlyacross both countries.
• Act as the primary point of contact for all India and Malaysia payroll queries from employees,managers and the People team.
• Manage relationships with outsourced payroll service providers, ensuring accuracy, timeliness and contractual compliance.
• Oversee data entry and administration of all payroll-related activities, maintaining confidentiality and accuracy throughout.
• Provide guidance to managers and the People team on the processing of payments, allowancesand benefits in line with local legislation.
• Ensure all third-party payments and regulatory reporting are completed accurately and on time.
• Review and approve bank files for employee payments in line with authorization protocolsProcess monthly payroll changes including starters, leavers, salary adjustments and statutorychanges.
• Participate in cross-training with the wider India-based Finance team to ensure knowledge sharing, process documentation and payroll cover capability across the regional function.
• Maintain up-to-date process documentation to support audit readiness and operational resilience.
• Proactively identify opportunities to improve, streamline or automate payroll processes in line with Ideagen's transformation agenda.
• Ensure accurate and timely payroll accounting during month-end close activities, including booking payroll journals, accruals, provisions, and related reconciliations in compliance with accounting standards and company policies.
• Support the global finance team by providing detailed headcount cost analysis, employee cost reporting, trend analysis, and variance explanations to aid budgeting, forecasting, and management decision-making.
• Perform monthly balance sheet reconciliations for payroll and employee-related accounts, identify and investigate open or unreconciled items, and proactively follow up with relevant stakeholders to ensure books are accurate and up to date.
• Prepare detailed monthly P&L variance analysis, highlighting key movements, cost fluctuations, and business drivers, and present findings to management with clear explanations and actionable insights.
• Collaborate closely with the India Finance team to support month-end close activities, statutory compliance requirements, accounting operations, audits, reporting deliverables, and other ad-hoc finance-related activities as required.
• Support internal and external audit requirements by preparing schedules, reconciliations, supporting documentation, and responding to audit queries related to payroll and finance operations.

Skills and Experience

Essential:

• Proven payroll experience, either in-house or with a third-party managed service provider.
• Detailed knowledge of India payroll legislation and Indian accounting (cost entries, month end accruals, Intercompany journals, reconciliations, month end task).
• Experience of managing India and Malaysia payrolls and secondment related compliances and accounting.
• Ability to handle confidential information with discretion and professionalism.
• Highly numerate with excellent attention to detail.
• Able to manage multiple payroll deadlines simultaneously in a fast-paced, growing organization.
• Confident communicating with stakeholders at all levels across Finance, People and the widerbusiness.
• Advanced Excel proficiency with ability to leverage complex financial modeling and data analysis techniques.

Desirable:

• Experience of managing flexible employee benefits.
• Experience supporting payroll system implementations or transformation programmes.
• Familiarity with Workday or similar HRIS/payroll platforms.
• Experience working within a global or multi-country payroll environment

Qualification:

• CA Intermediate or Qualified Chartered Accountant with 2–3 years of relevant experience preferred.
• MBA in Finance from a reputed/professional institution.
• ICWA/CMA or any other professional qualification in Finance and Accounting.
• Postgraduate degree in Commerce (M.Com) or equivalent finance-related qualification. 

About Ideagen

Ideagen is the invisible force behind many things we rely on every day - from keeping airplanes soaring in the sky, to ensuring the food on our tables is safe, to helping doctors and nurses care for the sick. So, when you think of Ideagen, think of it as the silent teammate that's always working behind the scenes to help those people who make our lives safer and better. Everyday millions of people are kept safe using Ideagen software. We have offices all over the world including America, Australia, Malaysia and India with people doing lots of different and exciting jobs.

What is next?

If your application meets the requirements for this role, our Talent Acquisition team will be in touch to guide you through the next steps.

To ensure a flexible and inclusive process, please let us know if you require any reasonable adjustments by contacting us at recruitment@ideagen.com. All matters will be treated with strict confidence.

At Ideagen, we value the importance of work-life balance and welcome candidates seeking flexible or part-time working arrangements. If this is something you are interested in, please let us know during the application process.

Enhance your career and make the world a safer place!

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