Middle Office Manager

Why we exist:

Swarmer develops software that makes drones autonomous and allows them to operate together, in large, coordinated teams — no pilots needed. Our technology has been battle-tested in Ukraine— the world’s most intense proving ground for drone warfare.

In March 2026, we became the first Ukrainian defense startup to go public on NASDAQ, following a $15M Series A —one of the largest investments in a Ukrainian defense tech company since the start of the war.

Working at Swarmer means operating at the intersection of engineering rigor and frontline reality. The problems and environments are complex, and the stakes are very real. We built this software to enable democratic nations to defend themselves.

If you are motivated by building resilient systems that matter and by seeing the direct impact of your work, you’ll find purpose here.

Who we’re looking for:

We are looking for a Middle Office Manager based in Kyiv who will take ownership of the company’s office and administrative operations, ensure stable operational support for the team, and help improve internal office processes.

You will become a key person in the day-to-day organization of office life, coordinate administrative processes, and collaborate with Ops, Legal, and Finance teams to ensure smooth company operations.

This role is a great fit for someone who is comfortable working autonomously, knows how to prioritize tasks, quickly finds solutions, and takes responsibility for results.

What you’ll do:

• Take ownership of day-to-day office operations and administrative processes.

• Organize and maintain an efficient and comfortable office environment for the team.

• Coordinate document flow and support administrative processes across the company.

• Communicate and collaborate with vendors, service providers, and external partners.

• Support internal office initiatives, company events, and team activities.

• Collaborate with Ops, Legal, and Finance teams to ensure smooth operations.

• Independently resolve operational issues and escalate risks when needed.

• Contribute to the improvement and optimization of internal office processes.
  

What we need:

• 1+ year of experience in office management, operations, or administrative coordination.

• Strong organizational and communication skills.

• High level of responsibility and self-management.

• Ability to work autonomously and effectively prioritize tasks.

• English level - Intermediate +.

Would be an advantage:

• Driver’s license.

• Experience in fast-paced or startup environments.
  

What you’ll get:

• A dynamic environment with a unique opportunity to directly influence and see the impact of your work.

• Competitive salary and an enhanced benefits package (medical insurance, paid sick leave, 20 business days of paid vacation per year).

• Defense sector benefits (including military deferment).

• Flexible remote work options when possible.

How’s the hiring process going:

✔️ Recruiter Screen → ✔️ Interview with Office Management Lead → ✔️ Test Task → ✔️ Security Check → ✔️ Offer