Marketing Specialist

Sage Dental Management is a leading, rapidly growing Dental Service Organization (DSO) committed to innovation, excellence, and patient-centered care.

Join the dynamic Marketing team at Sage Dental, where creativity meets purpose and every idea has the power to make an impact. We’re not just promoting a brand—we’re shaping how patients experience dental care and how providers connect with their communities. This is an opportunity to bring fresh thinking, drive meaningful campaigns, and collaborate with a passionate team that’s focused on growth and innovation.

If you thrive in a fast-paced environment, enjoy turning strategy into results, and are excited to elevate a brand that’s redefining the dental experience, you’ll feel right at home here. At Sage Dental, your ideas matter, your work is seen, and your potential has room to grow.

Overview

Sage Dental is looking for a Marketing Specialist to support the daily operations of the Marketing Department by managing communications, coordinating complex projects, ensuring accurate and timely execution of marketing requests, and playing a key role in supporting new practice set-ups. This position is ideal for a highly organized, proactive professional with strong project management and communication skills who can navigate a fast-paced, multi-location healthcare environment. Critical thinking, attention to detail, and the ability to collaborate across departments are essential.

Responsibilities

Marketing Communications

• Draft, edit, and support distribution of internal and external marketing communications.
• Maintain consistent brand voice and ensure all content aligns with organizational standards.
• Support communication flow between marketing, operations, and clinical teams.

Marketing Inbox & Request Management

• Serve as the primary point of contact for the marketing inbox, triaging and responding to requests in a timely manner.
• Evaluate requests for clarity, scope, and required resources; escalate as needed.
• Track request volume, workflow status, and turnaround times.

Project Management

• Coordinate marketing projects from initiation through completion, ensuring deadlines are met.
• Maintain project timelines, deliverables, and communication logs.
• Collaborate with cross-functional teams, vendors, and internal stakeholders to support campaign execution and operational initiatives.

New Practice Set-Up

• Partner with operations and field teams to coordinate marketing needs for new practice openings or acquisitions.
• Support signage, collateral preparation, digital listings, marketing materials, and local marketing execution.
• Ensure all assets and communications are aligned with brand standards and ready for launch.

Phone Line Testing

• Conduct routine phone line testing to verify call routing, messaging accuracy, and patient experience consistency.
• Document findings and coordinate corrections with other departments as needed.

Community Marketing

• Support local office and community-level marketing initiatives, including events, partnerships, networking efforts, referral programs, and brand visibility activities.

Proofing & Audit Support

• Review marketing materials for accuracy, clarity, formatting, and brand consistency.
• Assist with periodic audits of marketing content, digital listings, and practice profiles to ensure accuracy and compliance.

Strengths & Competencies

Organization

• Ability to manage multiple projects, deadlines, and requests in a high-volume environment.
• Strong prioritization and process management skills.

Project Management

• Experience coordinating complex workflows involving multiple stakeholders.
• Ability to translate requests into actionable steps and maintain momentum across projects.

Communication

• Exceptional written and verbal communication skills.
• Comfortable working with cross-functional teams and translating information between departments.

Critical Thinking

• Ability to assess challenges, anticipate needs, and provide effective solutions.
• Strong decision-making abilities with a focus on efficiency and accuracy.

Qualifications

• Bachelor’s degree in Marketing, Communications, Business, or a related field preferred.
• 5–8 years of experience in a marketing, communications, or marketing operations role.
• Experience in healthcare, multi-location retail, or service industries is a plus.
• Proficiency with project management tools, CRM or ticketing systems, and Microsoft Office.
• Strong editorial, proofreading, and organizational skills.

What Sage Offers

Be part of a purpose-driven organization transforming dental care. Collaborate with a passionate, innovative team. Access to cutting-edge technology and professional development resources. Competitive compensation and benefits.