Document Controller

Overview

About the job

Want to join a frontrunner in renewable energy that is actively seeking early entry into new markets globally? Since its establishment in 2007, Scatec has acquired extensive knowledge and experience in developing, building and operating solar, wind and hydro power plants and storage solutions. Driven by our company values and competent global workforce, we aim to deliver competitive and sustainable renewable energy globally; protect our environment and improve quality of life through innovative integration of technology; and create shareholder value. We are present on four continents and are headquartered in Oslo, Norway.Main purpose of position Currently we are looking for a Document Controller, in Bucharest Romania to be part of our global team working together towards our vision – Improving our future. Manages day-to-day document control activities from the main office, primarily for external documentation, correspondence and Project Email box. Provides continuity support to Site Document Controllers to ensure document control activities continue without interruption.Main Responsibilities

• Control and maintain SMDL, including dates, status tracking, and reporting
• Receive, check, upload, and distribute external documents and drawings via DMS
• Manage internal documentation (contracts, MDL, Gate Review documentation)
• Manage project correspondence and shared project email boxes with SDC team
• Act as main contractor interface for document submissions and compliance
• Support SDC on contractor kick-off meetings and training
• Provide internal training on Scatec document control standards
• Ensure compliance with templates, naming conventions, and metadata requirements
• Support site teams by sharing workload, validating accuracy, and resolving issues
• Ensure document control continuity during site leave, absence, or connectivity issues
• Coordinate with site teams and Lead Document Controller on priorities and deliverables
• Support handover documentation up to As-built records
• Assist with audits and inspections
• Provide document status updates to project and site management
• Reports to IM Lead

Supply Chain Management:

• Follow up on due dates and managing Document Control approvals on the contract document deliverables.

Engineering ad Site Responsible:

• Ensuring all documents on SMDL’s are delivered and sent on Workflow to the correct team members in Engineering and to Site Responsible.

Project Management

• Reporting status on external documents to ensure Management is aware of construction document status.

Qualifications And Competencies

• Education: Higher education and relevant experience.
• Experience: 5+ years Document Control experience, preferably on EPC/Construction projects incorporating EDMS
• Language: fluent both written and spoken in English. Other language skills like Spanish, German, French, Arabic are an advantage
• Understanding the life cycle of all documents on a project from start to finish
• Architectural structure of the DMS flow process
• Document mapping between Procedures and Project needs
• Be able to do training on document management system, processes and procedure with all stakeholders
• Understanding of ISO9001 requirements for Document Management

Personal characteristics It is part of every employee’s term of reference to contribute to Scatec's vision: Improving our Future and adhering to our company values which are:- Predictable: demonstrate clear communication and listening skills, share information in an open and honest way- Driving results: demonstrate determination, pro-activeness, can prioritize and work independently- Changemaker: demonstrate entrepreneurship, can challenge, fast learner, take initiates and adjust- Working together: demonstrate teamwork, shares responsibilities, can compromise, has a can-do attitudeWe offer Scatec is an exciting, innovative, and ambitious company operating in a growing industry. We offer a challenging and interesting position where you will be part of a flexible, diverse and truly international working environment consisting of highly competent and committed colleagues with a positive drive to make a difference.Scatec is an equal opportunity employer and values diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other basis protected by appropriate law. All hiring decisions are made based on merit, competence, and business needs.Applications will be processed on a continuous basis.