Administrative Assistant - Oklahoma City, OK (Part-Time)

Overview

Fast Enterprises is a provider of essential software and services for citizens and government. In 1998, we changed the way government revenue agencies support their business with the introduction of GenTax®. We have expanded beyond Tax and now also perform implementations for Motor Vehicle, Driver License, Unemployment Insurance, and Child Support Engagement agencies.

Your FAST career has a meaningful and lasting social impact. FAST offers a collaborative in-office problem-solving environment. 

Qualified candidates will join our team in Oklahoma City, OK and work part-time, in-office.

Responsibilities

As a part-time Administrative Assistant, you will perform a variety of administrative tasks and activities in support of our project team located in Oklahoma City, OK. The ideal candidate will have corporate office administration experience and thrive in a fast-paced environment.   

General 

• Assist and provide support for all office employees and make sure they have everything they need to do their jobs efficiently.
• Provide additional support to team members as needed (e.g., miscellaneous tasks such as assisting with testing/training materials, printing/collating documents etc.).
• Act as the main contact for all vendors and payments (e.g., coffee, breakfast, etc.).
• Assist with relocation of new hires (e.g., provide housing suggestions, work on residency permits, etc.). 

Office 

• Order and maintain office supplies.
• Ensure first aid kit is available as well as miscellaneous supplies.
• Stock items and maintain general cleanliness in common spaces throughout the office (e.g., break room(s); training room, etc.).
• Maintain office phone list.
• Prepare for meetings (i.e., set-up snacks for any special meetings).
• Organize and pick up Friday breakfast. 

Mail 

• Handle general mail pick up & drop off.
• Prepare FedEx shipments and arrange for pick up or drop off, including maintaining the FedEx mailing materials on site. 

Special Events and Activities 

• Coordinate and facilitate social outings and lunches as needed.  For many events, this would include showing up prior to the event to ensure everything is ready, provide adequate directions for team members, organization of accommodations for special dietary restrictions, etc. 
• Coordinate community service/volunteer opportunities. 

Qualifications

• Ideal candidate is a current college student studying Business/Public Administration, Finance/Accounting, Management, Education, Social Science, or a related field in Office Management and Administration.
• Previous experience with Microsoft Office products, including Word, Excel, and PowerPoint. 
• Strong organizational skills.
• Excellent written and verbal communication skills.
• Ability to multi-task independently.

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FAST is an equal opportunity employer. 

Voluntary Self-Identification Information is requested for U.S. applicants during the application process.  

Salary to be determined by the education, experience, knowledge, skills, abilities, and location of the applicant.

Fast Enterprises is committed to the full inclusion of all qualified individuals. As part of this commitment, Fast Enterprises will ensure that persons with disabilities are provided reasonable accommodations for the hiring process. If reasonable accommodation is needed, please contact recruiting@fastenterprises.com.

Pay Range