IN_RBIN_Senior Officer_Administrative, Secretarial Services

Company Description

In India, Bosch is a leading supplier of technology and services in the areas of Mobility Solutions, Industrial Technology, Consumer Goods, and Energy and Building Technology. Additionally, Bosch has in India the largest development center outside Germany, for end-to-end engineering and technology solutions. The Bosch Group operates in India through twelve companies: Bosch Limited – the flagship company of the Bosch Group in India – Bosch Chassis Systems India Private Limited, Bosch Rexroth (India) Private Limited, Bosch Global Software Technologies, Bosch Automotive Electronics India Private Limited, Bosch Electrical Drives India Private Limited, BSH Home Appliances Private Limited, ETAS Automotive India Private Limited, Robert Bosch Automotive Steering Private Limited, Automobility Services and Solutions Private Limited, Newtech Filter India Private Limited and Mivin Engg.Technologies Private Limited. In India, Bosch set-up its manufacturing operation in 1951, which has grown over the years to include 16 manufacturing sites, and seven development and application centers. The Bosch Group in India employs over 30,500 associates and generated consolidated sales of about Rs. 26,827 crores (3.1 billion euros) in fiscal year 2021-22 of which Rs. 24,406 crores (2.8 billion euros) are from consolidated sales to third parties. Bosch Limited is the flagship company of the Bosch Group. It earned revenue of over Rs. 11,782 crores (1.39 billion euros) in fiscal year 2021-22.
Additional information can be accessed at www.bosch.in

Jaipur Plant is the fourth manufacturing Plant, set-up in India in the year 1999. We are a Powertrain Solutions (PS) Plant which is known for it's operational excellence. Our safety standards are a benchmark across RO-IN, which has won us several awards & accolades by Govt. of Rajasthan. We are a team on energetic people who believe in agility & inclusiveness, open & transparent communication across various levels of organization are our USP.

We are a Lead Plant for two products, namely; VE Pump (Diesel Fuel Injection Pump) and Nozzle Holder Assembly (both are diesel intrinsic components).

We take pride in mentioning that Bosch in India a Great Place to Work certified Company.

Job Description

Organize and manage appropriate schedule management

• Organize calendars and appointments by prioritizing multiple internal and external meetings, maintaining a list of contacts to ensure efficient use of leadership time

Manage Meetings

• Organize meetings, audio/video conferences, workshops and logistics ensuring all necessary arrangements are met for achieving successful meetings

Liaise and manage Stakeholders

• Communicate and close loop with internal and external stakeholders about meeting schedules and agenda, travel plans by maintaining confidentiality of sensitive information

Manage Travel and accommodation

• Organize travel arrangement including flights, hotels and transportation ensuring a comfortable travel experience and timely settlement of the travel bills as per internal policy

Provide Administrative Support

• Support for Presentations, Data management, relevant events/workshops, audit coordination, Managing office supplies, report cost center expenses, Asset management and process invoice for smooth flow of business operations

Organize and drive Employee engagement and communication coordination

• Enable and drive employee engagement and Communication matrix

Qualifications

 Education

• Graduation (BA/ B.Sc/B.Com) or post-graduation in any discipline
• Secretarial Practice diploma/Course will be an added advantage

Experience

•  5-8 years' experience as Secretarial or Office Assistant role
• > 3 years' experience as executive secretary to Senior leadership

Knowledge

•  Competent in Domestic and International travel guidelines and understanding of policies
• Exposure in working with tight schedules & handling crisis

Functional skills

• Competent in MS Outlook and Office tools, share point, ppt preparations
• Competent in communication and interpersonal skills
•  Competent in time management, SAP & IT tools
   

Additional Information

Purpose of this position is to support senior leadership by acting as a partner in effective management of stakeholders, meeting schedules, travel, administrative support and related tasks while maintaining high confidentiality.