Executive and Personal Assistant

Wing Assistant is one of the world's largest virtual talent platforms. Wing is a venture-backed startup based in Silicon Valley with a globally distributed team. We are seeking an Executive and Personal Assistant to work with C-Suite leaders. This is a unique role, requiring a blend of remote and in-person tasks, as well as executive and personal assistance. Responsibilities: Executive Support - Manage calendars, reply appropriately to high-level individuals over email, schedule meetings across time zones, and coordinate travel itineraries. - Conduct research (vendors, tools, market info, personal) and prepare summaries, calculations or spreadsheets. - Track and process expenses, invoices, and receipts; maintain simple financial records. - Draft, edit, and format documents, presentations, and PDFs as needed. - Handle email and occasionally phone communication/errands on behalf of the executive, ensuring timely follow-ups. - Draft, update, post jobs for various roles as needed. Personal & Family Support - Run occasional in-person errands in Mumbai (e.g., visiting banks, delivering/collecting documents, coordinating with offices). - Support physical/e-commerce tasks such as ordering, receiving, and storing goods at home, plus handling returns or exchanges. - Assist with personal and family scheduling, reservations, and event coordination. - Accompany family members to administrative appointments, or vendors when needed. - Arrange travel, reservations, transporation, hotels, etc. - Other ad-hoc tasks as needed. Coordination & Vendor Management - Research and liaise with local vendors and service providers; compare options and negotiate where appropriate. - Manage small projects end-to-end — from identifying resources to coordinating with freelancers or translators if language support is required. - Maintain organized records of vendors, contracts, and ongoing tasks for easy reference. General Administration - Keep digital and physical documents organized and accessible. - Prepare weekly task and progress updates for the executive. - Proactively anticipate needs and propose solutions to save time and improve efficiency. - Coordinate with other members of executive staff. Requirements: Education: Bachelor’s degree required; preference for graduates from strong universities in India. Tech skills: - Strong proficiency in Google Workspace (Sheets, Docs, Calendar, Drive). - Comfort with Microsoft Office tools (Excel, PowerPoint, Word). - Ability to quickly learn new tools (Discord, Slack, Slite, Pipedrive, Fireflies, Linear, project management or expense tools). Communication: Excellent written and spoken English; ability to draft emails, summarize information, and speak professionally with high-level individuals, vendors and partners. International exposure is preferred. Organization: Exceptional attention to detail and ability to juggle multiple tasks (research, scheduling, expense tracking, errands). Problem-solving: Proactive approach to anticipating needs, troubleshooting issues, and owning outcomes. Trustworthiness: High degree of integrity; ability to handle sensitive personal and business information with confidentiality. Adaptability: Comfortable balancing both executive tasks (scheduling, research, expenses) and personal support tasks (occasional errands, coordination for family). Logistics: Based in Mumbai, willing to travel within the city for in-person errands (banks, deliveries, admin tasks) as needed. Hours: May be required to partially match the executive's hours, usually EST, but sometimes IST. Travel: On rare occasion, travel may be required (domestic/international) - e.g. to attend a conference, to meet key personnel, to attend an offsite, etc. Any required travel would be fully covered by the company. Bonus (nice to have, not required): - Familiarity with bookkeeping basics. - Experience coordinating with service providers or vendors. - Prior exposure to startups, consulting, or fast-paced business environments. - Experience: 6 months to 3 years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative/coordination role. Benefits: - Above market salary. - Health insurance & gym reimbursement of INR 6,000 per month. - Premium subscriptions required to perform well (ChatGPT, etc) - Work remotely (most of the time) - Paid Time Off - Performance‑based bonuses (at the discretion of the Manager) - Exposure to the inner workings of a large Silicon Valley startup and its leadership and operations. - Potential travel.