Executive Assistant US-Based Part Time
getwingapp· US
About this role
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Executive Assistant
Wing is on the exciting mission of redefining the future of work for companies worldwide! We are looking to be the one-stop shop for companies that are looking to build world-class teams & place their operations on autopilot.
Key Responsibilities:
Manage and organize emails, messages, and Microsoft Teams chats, creating prioritized task lists for the executive
Gather context and information before escalating matters to Linda, filtering urgency and importance appropriately
Follow up with staff and clients on behalf of the executive to reduce interruptions and maintain workflow efficiency
Attend important client meetings, take notes/transcripts, capture action items, and relay relevant updates to programmers and staff
Summarize only critical information and updates that Linda actually needs to know
Track client requests, project progress, equipment/orders, pending fixes, and follow-ups
Monitor Jira ticket updates and coordinate with staff through Microsoft Teams to provide internal client updates
Escalate concerns and issues only when necessary
Provide executive assistance support, including reminders, calendar awareness, prioritization, and helping determine which meetings require executive attention
Help protect the executive’s time through critical thinking, organization, and proactive decision-making
Qualifications:
• 5+ years of related experience
• Strong organizational and multitasking skills in a fast-paced environment
• Excellent written and verbal communication skills
• Strong customer service mindset with experience handling staff and client communications
• Proven ability to work independently and think critically
• Good judgment with the ability to prioritize urgency and importance
• Proactive, self-managing, and highly organized
• Experience attending meetings, taking notes, and tracking follow-ups/action items
• Strong English proficiency (reading, writing, and speaking with a neutral accent)
• Ability to create boundaries and help protect executive bandwidth
• Experience working in fast-paced work environments
• Schedule flexibility to occasionally attend important meetings as needed
Software Tools and Platforms Experience Required:
• Microsoft Teams (Intermediate Level)
Software Tools and Platforms Client Willing to Train:
• JIRA (for checking ticket updates and project status)
• Mailchimp
• ClickUp
• Chatwoot
• Company-specific processes and workflows
• Industry-specific terminology (road maintenance, snow plows, weather-related equipment)
• Internal communication protocols and staff relationships
Technical Requirements:
• USB Headset with Noise Cancellation feature
• Working Webcam
• Computer with at least 1.8 GHz processor and at least 4GB RAM
• Main Internet Service Speed: at least 25 Mbps cable connection
• Backup Internet Service Speed: at least 10 Mbps
Benefits:
• Performance Incentives
• Job Security and Stability
• Paid Training
• Inclusive Culture
• Upskilling Opportunities
• 100% Work-From-Home
• Exceptionally Supportive Team
• Opportunities for Career Growth
• Fun Work Environment
• Holiday & Overtime Pay
Schedule: 11:00 AM – 3:00 PM EST (with occasional schedule flexibility required)
Location: This is a remote job
Client Industry: Road Maintenance Technology (Snow Plows and Weather-Related Equipment)
Client Location: Canada
Please note:
• Only qualified candidates will be invited to take the assessment & scheduled for an interview.
• We have other vacancies that might interest your friends & colleagues. They can check us out at our Jobs Website.
• You may also refer your friends using our Affiliate Marketing Program and earn up to $30 if your referral is hired.
Executive Assistant
Wing is on the exciting mission of redefining the future of work for companies worldwide! We are looking to be the one-stop shop for companies that are looking to build world-class teams & place their operations on autopilot.
Key Responsibilities:
Manage and organize emails, messages, and Microsoft Teams chats, creating prioritized task lists for the executive
Gather context and information before escalating matters to Linda, filtering urgency and importance appropriately
Follow up with staff and clients on behalf of the executive to reduce interruptions and maintain workflow efficiency
Attend important client meetings, take notes/transcripts, capture action items, and relay relevant updates to programmers and staff
Summarize only critical information and updates that Linda actually needs to know
Track client requests, project progress, equipment/orders, pending fixes, and follow-ups
Monitor Jira ticket updates and coordinate with staff through Microsoft Teams to provide internal client updates
Escalate concerns and issues only when necessary
Provide executive assistance support, including reminders, calendar awareness, prioritization, and helping determine which meetings require executive attention
Help protect the executive’s time through critical thinking, organization, and proactive decision-making
Qualifications:
• 5+ years of related experience
• Strong organizational and multitasking skills in a fast-paced environment
• Excellent written and verbal communication skills
• Strong customer service mindset with experience handling staff and client communications
• Proven ability to work independently and think critically
• Good judgment with the ability to prioritize urgency and importance
• Proactive, self-managing, and highly organized
• Experience attending meetings, taking notes, and tracking follow-ups/action items
• Strong English proficiency (reading, writing, and speaking with a neutral accent)
• Ability to create boundaries and help protect executive bandwidth
• Experience working in fast-paced work environments
• Schedule flexibility to occasionally attend important meetings as needed
Software Tools and Platforms Experience Required:
• Microsoft Teams (Intermediate Level)
Software Tools and Platforms Client Willing to Train:
• JIRA (for checking ticket updates and project status)
• Mailchimp
• ClickUp
• Chatwoot
• Company-specific processes and workflows
• Industry-specific terminology (road maintenance, snow plows, weather-related equipment)
• Internal communication protocols and staff relationships
Technical Requirements:
• USB Headset with Noise Cancellation feature
• Working Webcam
• Computer with at least 1.8 GHz processor and at least 4GB RAM
• Main Internet Service Speed: at least 25 Mbps cable connection
• Backup Internet Service Speed: at least 10 Mbps
Benefits:
• Performance Incentives
• Job Security and Stability
• Paid Training
• Inclusive Culture
• Upskilling Opportunities
• 100% Work-From-Home
• Exceptionally Supportive Team
• Opportunities for Career Growth
• Fun Work Environment
• Holiday & Overtime Pay
Schedule: 11:00 AM – 3:00 PM EST (with occasional schedule flexibility required)
Location: This is a remote job
Client Industry: Road Maintenance Technology (Snow Plows and Weather-Related Equipment)
Client Location: Canada
Please note:
• Only qualified candidates will be invited to take the assessment & scheduled for an interview.
• We have other vacancies that might interest your friends & colleagues. They can check us out at our Jobs Website.
• You may also refer your friends using our Affiliate Marketing Program and earn up to $30 if your referral is hired.
Frequently Asked Questions
Is the salary disclosed for the Executive Assistant US-Based Part Time position at getwingapp?
The salary for this Executive Assistant US-Based Part Time role at getwingapp is not publicly listed. Click "Apply Now" to learn more about the compensation package on their official careers page.
Where is the Executive Assistant US-Based Part Time position at getwingapp located?
This Executive Assistant US-Based Part Time role at getwingapp is based in New York City. The position is listed as on-site or hybrid. Check the full job description or apply directly to confirm the work arrangement.
Is the Executive Assistant US-Based Part Time role at getwingapp full-time or part-time?
This is listed as a Part Time position. It is posted as a Executive Assistant US-Based Part Time role in the US department at getwingapp.
Which team or department does the Executive Assistant US-Based Part Time at getwingapp belong to?
This Executive Assistant US-Based Part Time position is part of the US department at getwingapp. See the full job description for more information about the team structure and responsibilities.
How do I apply for the Executive Assistant US-Based Part Time position at getwingapp?
Click the "Apply Now" button on this page. You will be redirected to getwingapp's official application portal hosted on lever where you can submit your application directly.
When was the Executive Assistant US-Based Part Time job at getwingapp posted?
This Executive Assistant US-Based Part Time position at getwingapp was posted on Jun 1, 2026. Apply as soon as possible — early applications are often reviewed first.
Executive Assistant US-Based Part Time
getwingapp
You'll be redirected to getwingapp's official application page on Lever.