Executive Assistant
outsourcedstaff· Admin
About this role
About the Company:
For more than 20 years, the company has worked alongside homeowners, councils, developers, architects, builders and surveyors throughout South East NSW. The company offers specialized expertise in on-site wastewater management, stormwater quality management and bushfire hazard assessment.
We are looking for a proactive, detail-oriented, and assertive individual to join our team as a Virtual Executive Assistant. This remote position involves providing executive and administrative support, overseeing tasks, projects, and communication across multiple businesses.
Responsibilities:
Administrative Support
- Manage the GM’s calendar, schedule meetings, and coordinate appointments.
- Arrange travel plans, itineraries, and accommodations.
- Organize and maintain files, documents, and reports.
Project Management
- Track timelines, tasks, and deliverables using Monday.com.
- Assist with coordinating environmental research projects and meeting deadlines.
- Monitor progress and provide regular updates to the GM.
Communication
- Draft, proofread, and edit emails, reports, and presentations.
- Manage communications, ensuring timely responses and follow-ups.
- Prepare meeting agendas and record accurate minutes.
Research and Data
- Conduct research to support environmental initiatives.
- Compile data for reports, presentations, and publications.
- Update databases with relevant information.
Task Prioritization and Follow-Up
- Prioritize and manage the GM’s tasks effectively, ensuring nothing falls through the cracks.
- Set reminders for important deadlines, meetings, and events.
Proofreading and Editing
- Review scientific and technical documents for accuracy, grammar, and formatting.
- Ensure consistency and quality in all written communications and publications.
Technology and Tools
- Proficient use of Monday.com to manage workflows and enhance team collaboration.
- Use tools like Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and any other relevant software.
- Familiarity with environmental software or databases is a plus.
General Support
- Assist with the preparation of grant applications, proposals, and environmental assessments.
- Coordinate with internal teams and external stakeholders as needed.
- Handle other administrative or operational tasks to support the GM effectively.
Frequently Asked Questions
Is the salary disclosed for the Executive Assistant position at outsourcedstaff?
The salary for this Executive Assistant role at outsourcedstaff is not publicly listed. Click "Apply Now" to learn more about the compensation package on their official careers page.
Where is the Executive Assistant position at outsourcedstaff located?
This Executive Assistant role at outsourcedstaff is based in Philippines. The position is listed as on-site or hybrid. Check the full job description or apply directly to confirm the work arrangement.
Is the Executive Assistant role at outsourcedstaff full-time or part-time?
This is listed as a Full Time (Work From Home) position. It is posted as a Executive Assistant role in the Admin department at outsourcedstaff.
Which team or department does the Executive Assistant at outsourcedstaff belong to?
This Executive Assistant position is part of the Admin department at outsourcedstaff. See the full job description for more information about the team structure and responsibilities.
How do I apply for the Executive Assistant position at outsourcedstaff?
Click the "Apply Now" button on this page. You will be redirected to outsourcedstaff's official application portal hosted on lever where you can submit your application directly.
When was the Executive Assistant job at outsourcedstaff posted?
This Executive Assistant position at outsourcedstaff was posted on Dec 3, 2024. Apply as soon as possible — early applications are often reviewed first.
Executive Assistant
outsourcedstaff
You'll be redirected to outsourcedstaff's official application page on Lever.