Project Coordinator / Administrator - Kelowna (0626)

Working at Trail Appliances means joining an entrepreneurial-minded, driven team dedicated to delivering an exceptional customer experience. Trail Appliances is the leading independent appliance retailer in Western Canada. We’re a fast-growing company with over 500 employees in British Columbia, spread out over 10 showrooms, 3 Outlet Centres, 3 distribution centres, and 4 offices in BC's major markets. Join our team of trailblazers! Our core values:  Integrity – We do what’s right, even when no one is looking.   Improvement – We do it well. Then we do it better.   Caring – We put ourselves in others’ shoes.  Authenticity – We like people, not pretense.   Determination – We kick down walls.  We’ve Got Everything to Inspire Our Customers — Except YOU! Are you ready to thrive in a fast-paced, ever-evolving environment where your problem-solving skills and quick decision-making truly shine? Join us as a Project Coordinator and become a key player in supporting our Key Account Managers in the dynamic world of multi-family construction. This is more than just a job — it’s a chance to be at the heart of exciting projects from start to finish, making a real impact every step of the way.   What You’ll Be Doing As a Project Coordinator/Administrator, you’ll: - Oversee new construction projects related to appliances — timelines range from 6 months to 2 years - Keep inventory levels accurate and deliveries on schedule - Handle monthly invoicing and account reconciliation with precision - Collaborate daily with teams across Dispatch, Delivery, Purchasing, and Credit - Interpret architectural drawings and apply them to appliance planning - Own follow-ups and project details with internal and external stakeholders - Build strong relationships with builder customers — both on-site and in-office - Manage contract documentation and ensure everything is organized and up-to-date   What You Bring We’re looking for someone who’s: - Experienced — at least 1 year in project coordination or a similar administrative role - Skilled in account management, invoicing, or inventory control (a plus!) - A strong communicator — both written and verbal - Detail-oriented and highly organized - Able to juggle multiple tasks while staying accurate and calm under pressure - Deadline-driven and business-savvy - Personable, adaptable, and solution-focused - Proficient in MS Office and comfortable with legacy systems   What We Love About You - You’re a go-to expert and internal champion - You love solving problems and thinking creatively - You thrive in a team but shine independently - You’re energized by a fast-paced, fun, and ever-changing environment   Bonus Points If You Have - Experience in supply chain management - Familiarity with construction supply   Why Trail? We take care of our team with: - Extended health benefits - Performance-based merit rewards - Generous employee discounts - Gym membership discounts - Professional development programs - Employee recognition initiatives - Company events and paid volunteer opportunities   Work Environment - Monday – Friday, 8:30am – 5:00pm - Shared office space - Frequent site visits - Ready to bring your energy, expertise, and enthusiasm to Trail? Let’s build something great together!