Executive Assistant

Company Profile   Founded in 1977, GMO is a global investment manager committed to delivering superior long-term investment performance and advice to our clients. We offer investment strategies and solutions where we believe we are positioned to add the greatest value for our investors. These include multi-asset class, equity, fixed income and alternative offerings.   We manage approximately $80bn for a client base that includes many of the world’s most sophisticated institutions, financial intermediaries, and private clients. Industry-wide, we are well known for our focus on valuation-based investing, willingness to take bold positions when conditions warrant, and candid and academically rigorous thought leadership. Jeremy Grantham, GMO’s Co-Founder and Long-Term Investment Strategist, is renowned as an expert in identifying speculative investment bubbles and also as a leading climate investor and advocate.   GMO is privately owned and employs over 430 people worldwide. We are headquartered in Boston, with additional offices in Europe, Asia and Australia. Our company-wide culture emphasizes commitment to clients, intellectual curiosity, and open debate. We celebrate and respect our differences, while embracing and valuing what each of us brings to work, as we know that diverse teams in an inclusive, caring environment achieve higher engagement and better client results.   Please follow the prompts included in this job posting to apply. The application window for this role is anticipated to remain open until the job is filled, or as otherwise determined by GMO.   Position Overview:   This Executive Assistant (EA) role will provide strategic and tactical support to three senior executives: the Head of Investment Teams/Head of Systematic Equity (SE), the Head of Investment Risk & Capital Markets Research, and the Head of Japan Equity (JE).    This is an EA role for an experienced candidate who can operate as a trusted partner, optimize capacity, proactively anticipate needs, and exercise sound judgment in a fast-moving, high-performance environment. Over time, this role will help executives strategically leverage administrative support by improving prioritization, meeting preparation, and follow-through.   In addition to direct executive support, this role provides lighter administrative support to the JE, Risk, SE, and Trading teams (e.g., scheduling, travel coordination, expense management, and team meetings/events).   Reporting Line: This role reports to the EA Manager. Day-to-day direction and priorities remain aligned with the executives the role is supporting, while the EA Manager provides coordination, consistency, and development across the EA function.   This role is a hybrid role with the following terms: Typical requirement is three days in the office. There will be a set weekly schedule with some flexibility depending on personal or business needs. Fridays are WFH   Responsibilities include:   Support executives in strategically allocating and protecting their time in the context of their key goals and prioritiesDetermine and/or recommend prioritization and alternative sources for meeting/time requestsProactively review schedules to ensure time is allocated appropriately and items that can be handled elsewhere are moved off executives’ docketsOn a regular basis, retroactively review how time was spent and propose adjustments to improve focus and effectivenessTriage daily issues that fall under executive purview but do not require their direct inputBrief executives on the purpose/context of upcoming meetings, schedule prep time, and help ensure readiness Heavy calendar maintenance and meeting coordination with both internal and external parties, including: Proactive and direct calendar support for the executives In conjunction with our Global Client Relations team, coordinate client meetings and business trips for the Head of Investment Teams/SE and the Head of JE, including logistics, scheduling across time zones, and preparation support as appropriate Coordinate large team meetings Schedule media interviews Arrange domestic and international travel (also for various members of the underlying teams, as needed) Prepare monthly expense reports and reconcile AMEX bills (also for various members of the underlying teams) Create and/or edit various presentations and reports on a recurring or ad hoc basis Prepare, review, and edit documents and correspondence For specific forums (e.g., monthly market calls, investor forums), coordinate agendas, capture notes, and/or track follow-up items/action items Coordinate team events as needed Participate in ad hoc projects when needed Provide back-up for EA colleagues as necessary   Requirements   BA/BS or equivalent desirable though not required Minimum of 8 years of experience in a similar role, including support to C-level executives Financial services experience strongly preferred; genuine interest in investing/capital markets is a plus Strong organizational skills with an understanding of how to prioritize and operate effectively amidst changing demands Ability to operate independently and exercise judgment – specifically in understanding GMO’s business Proactive, self-motivated, and willing to work without a lot of direction Ability to support multiple types of work styles/executive needs High attention to detail Positive and service-oriented attitude Team Player Strong verbal and writing skills Strong sense of urgency Strong Microsoft skills (Outlook, PowerPoint, Excel, Word, Teams) Comfort with AI/automation; natural leaning towards adoption of new tools Proven ability to handle sensitive information/act with discretion Flexibility with working hours when executives are in other time zones/for time-sensitive business needs