Office and Finance Administrator

Diverse and inclusive team, based in Berlin NZTE operates a hybrid work environment. This role requires minimum 4 in-office days. Collaborative environment that inspires lifelong learning   This role is based in Berlin.   Who we are Te Taurapa Tūhono | New Zealand Trade and Enterprise (NZTE) is the government agency charged with helping New Zealand businesses grow internationally. By supporting New Zealand businesses, we boost New Zealand's economy and reputation, and help share what's special about New Zealand with the rest of the world.    What you’ll be doing As an important member of our team based in Berlin, you will be accountable for the day-to-day administration and operation of the Berlin, Milan and Istanbul offices. You will have strong finance skills with experience of accounts payable, reconciliations and associated administration tasks. By efficiently managing administrative, office protocols, Health & Safety and facilities tasks, you'll empower the team to concentrate on driving customer growth.   You will provide operational support to the Trade Commissioner and the team based in Berlin and remotely to the Milan and Istanbul based team members, managing logistics across the three offices, handling invoice processes, overseeing team finances, and ensuring seamless payroll and budgeting support for the office.  Working with the Regional Operations Manager and Regional Finance Manager, you will be managing reporting and audit requirements across the offices you support.  You will also be responsible for managing office vendor relationships, supporting IT related activities, local visits of business and ministerial delegations, event support and logistics.    What you’ll need to be successful Fluency in both English and German are essential for this role, fluency in Italian is preferred but not required.   Our ideal candidate/success in this role looks like: Outstanding administrative service delivery – you bring value to the office by providing a world class service to NZTE. Having excellent and collaborative relationships with key stakeholders, as you will be working closely with NZ government agencies and colleagues within Europe, Middle East and Africa (EMEA) and globally. Possess a proactive attitude, excellent problem-solving skills, actively seeking work or identifying ways to improve processes, systems and practices. You’ll be highly organised with the ability to juggle priorities and meet strict deadlines for administration and finance tasks. Be a key player in the efficient running of the finance function alongside the regional finance manager – you own your part of the financial process to keep the Berlin, Milan and Istanbul finances running smoothly and within deadlines.  This includes payroll management, invoices, budgeting,  asset management and internal and external audits are completed in a timely manner.  A Finance related qualification is advantageous but not required if you have existing strong experience within finance functions. With the addition of: - Tech-savvy with proficiency in MS Office 365 (Word, Excel, PowerPoint, Teams & SharePoint) Dynamics, expense management and database software.  Please note this role has an internal title of Office Manager.   Why you'll love working here We are an ambitious team who expect greatness of ourselves. Our environment encourages experimentation and constant learning, intellectual challenge and absolute honesty. We keep promises and honour commitments and we celebrate the mana (strength and dignity) of each other as being equal to or greater than our own.  In return, you will join a fun and motivated team who will enable you to gain further experience in office management and exposure to commercial activities.   NZTE offers a fun and stimulating environment, with a unique opportunity to develop and access world class business networks and work with a talented, diverse international team. If this opportunity sounds like you, we'd like to hear from you.   What's next If this role sounds like you, please review the position description: Office_Manager_International_PD to learn more.   Please apply with your CV and Cover Letter in English telling us why you are interested in the opportunity, and what relevant skills you have before 11.59pm Tuesday 24 June CEST (Berlin local time).    Please note: Salary range €54,900 to €61,000 per annum, based on skills and experience. This is a 'locally engaged' position so you must have the right to work in Germany.      At New Zealand Trade and Enterprise (NZTE) we are a passionate people-focused team and an equal opportunity employer. We seek diversity of thought; welcoming and encouraging you to apply regardless of ethnicity, gender, religion, age, sexual orientation, gender identity, neurodiversity, or disability. We offer a great work/life balance offering flexibility, health and wellbeing guidance, manaakitanga, career growth, amazing international connections, and a fantastic culture!  If we need to make specific accommodations in any part of the interview process, please note this in your application or discuss with the Talent Acquisition Partner.