College Aide (Special Projects)

Company Description

Job Description

The Office of Chief Medical Examiner investigates cases of persons who die within New York City from criminal violence, by accident, by suicide, suddenly when in apparent health, when unattended by a physician, in a correctional facility or in any suspicious or unusual manner or where an application is made pursuant to law for a permit to cremate a body of a person.

Our core purpose is to protect public health and serve impartial justice through forensic science and medicine. We exist to provide answers in support of families and communities during times of profound need.

The core values of CARES guide our work for communities and inform our behavior toward each other and all those we serve.

- Commitment: Dedicated to the mission at all times
- Accountability: Responsible to each other and the community
- Resilience: Adapt in the face of adversity
- Excellence: Achieve and maintain the highest quality
- Service: Innovate to meet evolving needs

We are currently seeking a College Aide to support key HR initiatives, including KPI tracking, data reporting, and our record digitization project, etc. The College Aide selected will contribute to a wide range of projects and should demonstrate strong interpersonal skills and the ability to collaborate across multiple teams, the ability to multitask, prioritize, and meet deadlines in a fast-paced environment, a willingness to learn new systems and support digital transformation initiatives, and a problem-solving mindset with the ability to take initiative and work independently. The College Aide will support projects including but not limited to:

- Design graphics, organizational charts, and supporting visual materials that contribute to a clear, organized, and engaging HR environment.
- Assist with tracking KPIs and OKRs for the Human Resources unit.
- Assist with handling employee filing and maintaining organized digital and physical records.
- Support the creation of PowerPoint presentations, dashboards, and other visual materials.
- Assist with calendar invites, scheduling, and coordination of meetings and events.
- Submit tickets for events and coordinate logistics, ensuring smooth planning and execution.
- Assist with the digital office transition agency projects.
- Review surveys and assist with creating data reports to support HR initiatives and decision-making.
- Provide support to the volunteer and Internship programs.
- Assist with the retrieval, tracking, and filing of employee licenses and credentials.
- Provide support for agency-wide projects, HR initiatives, and special events.
- Provide general administrative support as needed.

SPECIAL NOTE:
Selected candidates will be required to provide a DNA sample by swabbing.

WORK AUTHORIZATION:
Authorization to work in the Unites States is required for this position. Office of Chief Medical Examiner does not provide sponsorship for international employees for visa applications, extensions, or status changes, including STEM/OPT visas. Applicants are responsible for ensuring that they meet all qualifying requirements for this position at the time of application.

***Please note that only candidates selected for interviews will be contacted for this position. FINAL APPOINTMENTS ARE SUBJECT TO OFFICE OF MANAGEMENT & BUDGET APPROVAL.***

COLLEGE AIDE (ALL CITY DEPTS) - 10209

Qualifications

For Assignment Level I:
Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school.
For Assignment Level II (Information Technology):
Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school with a specific course of study in information technology, computer science, management information systems, data processing, or closely related field, including or supplemented by 9 semester credits in an acceptable course of study.
For Assignment Level III (Information Technology Fellow):
Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school with a specific course of study in information technology, computer science, management information systems, data processing, or other area relevant to the information technology project(s) assigned, including or supplemented by 9 semester credits in an acceptable course of study. Appointments to this Assignment Level will be made by the Technology Steering Committee through the Department of Information Technology and Telecommunications.

SPECIAL NOTE
Maximum tenure for all Assignment Levels in the title of College Aide is 6 years. No student shall be employed more than half-time in any week in which classes in which the student is enrolled are in session. Students may be employed full-time during their vacation periods.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.