PROCUREMENT SUPERVISOR

Company Description

Job Description

On your cover letter, indicate that you have a permanent Procurement Analyst title -or- reachable on the procurement analyst list. Otherwise, you will not be considered for an interview.

The NYC Department of Environmental Protection (DEP) enriches the environment and protects public health for all New Yorkers by providing 1.1 billion gallons of high-quality drinking water, managing wastewater and stormwater, and reducing air, noise, and hazardous materials pollution. DEP is the largest combined municipal water and wastewater utility in the country, with nearly 6,000 employees. DEP's water supply system is comprised of 19 reservoirs and 3 controlled lakes throughout the system’s 2,000 square mile watershed that extends 125 miles north and west of the city.

The Office of Executive Administration is a shared services team that provides essential administrative support services to multiple bureaus and offices within the Agency as well as multiple Mayoral Offices that support the Agency’s mission including direct support services to the DEP Sr. Leadership Team. The shared service functions provided by the team include budget maintenance, human resources management, procurement, facilities management, and office services.

Under the guidance of the Director of Procurement, the Procurement Supervisor oversees the day to day operations of the Executive Administration procurement unit and ensures all procurement activities comply with internal agency policies and the New York City Procurement Policy Board (PPB) Rules. The Procurement Supervisor provides leadership, technical guidance, and operational support to staff while managing the full procurement lifecycle from needs assessment through contract registration. This role acts as a critical liaison between program units, vendors, and oversight bodies, ensuring that procurements are conducted efficiently and in alignment with agency and Citywide standards.

Job Duties/Tasks:

Supervision & Team Management -

- Supervise, train, and evaluate a team of procurement analysts and support staff. Assign and monitor workload to ensure equitable distribution and timely completion.
- Provide guidance on complex procurements, problem solving, and policy interpretation. Support staff development and performance management initiatives.
- Oversee the full procurement lifecycle, including: Needs assessment, Scope of work development, Solicitation, Bid evaluation and award recommendation, and Contract registration and execution
- Ensure procurements are processed efficiently and meet agency deadlines

Compliance & Risk Management -

- Ensure adherence to New York City Procurement Policy Board rules, agency procedures, and applicable laws.
- Review procurement packages for completeness, accuracy, and compliance.
- Identify and mitigate risks related to procurement delays, vendor performance, and audit findings. Maintain proper documentation for audit readiness and internal controls

Stakeholder Coordination -

- Act as liaison between program units, legal, budget, and external oversight entities (e.g., OMB, Comptroller).
- Advise internal stakeholders on procurement strategy, timelines, and requirements.
- Coordinate with vendors to address procurement-related inquiries and issues.

Performance & Reporting -

- Track procurement metrics including cycle times, backlog, and compliance indicators. Prepare reports and briefings for senior leadership
- Identify process improvement opportunities to enhance efficiency and service delivery.

PROCUREMENT ANALYST - 12158

Qualifications

1. A baccalaureate degree from an accredited college and six months of satisfactory full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management; or
2. An associate degree or completion of 60 semester credits from an accredited college, and 18 months of satisfactory, full-time professional experience as described in “1” above; or
3. A four-year high school diploma or its educational equivalent and two and one-half years of satisfactory full time professional experience as described in “1” above; or
4. A combination of education and/or experience equivalent to “1”, “2”, or “3” above. College education may be substituted for professional experience under “2” or “3” above at the rate of 30 semester credits from an accredited college for 6 months of experience. However, all candidates must have at least a four year high school diploma or its educational equivalent and 6 months of the experience described in “1” above.
SPECIAL NOTES:
To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level I or one additional year of the experience described in "1" above.
To be eligible for placement in Assignment Level III, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level II or two additional years of the experience described in "1" above, at least one year of which must have been supervisory, or spent performing professional procurement duties equivalent to those performed at Assignment Level III.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.