Human Resources Administrator & Reporting Specialist

Company Description

At Coface, we make trade happen everyday.

Our 5,200 experts representing 80+ nationalities in 58 countries are united by a shared purpose: helping companies navigate through uncertainty by empowering them to make the right decisions and trade smarter in a complex world.

With nearly 80 years of global experience, we offer companies a full range of solutions: Trade Credit Insurance, Business Information, Debt Collection, SingleRisk insurance, Surety Bonds, Factoring — all driven by a unique data patrimony, cutting-edge technology, innovation and a deep understanding of the global economy.

Joining Coface means being part of a close-knit international organization, where your ideas matter.  We foster a culture of learning, collaboration and inclusion where you are given responsibilities and can see the impact of your actions.

Shape the future of trade with us. Join our Happeners!

Job Description

• Manage employment documentation, including contracts, addendums, terminations, certificates, and notifications;
• Maintain employee personnel files and ensure compliance with labor legislation and internal policies;
• Input and maintain accurate information into the local HR tool and global one – SAP (e.g., new employees, salary updates, job changes, organizational structure adjustments and others);
• Provide administrative support to employees;
• Work with local payroll service provider to ensure that the employee life cycles is accurately reflected in the payroll;
• Ensure quality controls in the payroll process and update documentation;
• Supports the salary and bonus review proceses and HR budgeting process and forecast;
• Prepares periodic and ad-hoc HR reports (headcount, attrition, absenteeism, personnel costs, organizational charts, seniority, etc.);
• Ensures a smooth communication with the employee benefits providers;
• Collaborate with Finance in order to reconcile salary sheets with accounting records;
• Ensure compliance with labor legislation, internal HR policies, and GDPR requirements;
• Maintain and update HR administrative processes and identify opportunities for improvement;
• Contribute to digitalization and optimization of HR processes and systems;
• Ensure readiness for inspections or audits by maintaining accurate and compliant documentation.

Qualifications

• 5 years experience in a HR Administration  and  payroll position in a fast-paced environment required;
• Strong expertize in HR reporting;
• Good labor legislation knowledge;
• Advanced MS Office package (especially Excel);
• Fluent in English;
• Ability to handle and analyse complex data, synthesize relevant conclusion;
• Ability to work independently
• Excellent organizational, planning, and prioritization abilities
• Solution-oriented mindset and focus on continuous improvement.
• Strong communication and interpersonal skills, able to work with all organizational levels

Additional Information

Here you'll find:

• Career growth opportunity (both locally and internationally) in a global scale company: you will gain knowledge in business information, risk management, finance, and operational decision-making.
• Supportive culture: be part of a team that encourages you to take initiative, learn from mistakes and celebrate successes.
• Flexible Work Options: hybrid work arrangements and morning schedule flexibility.
• Benefits: medical subscription, lunch tickets, gift tickets for Christmas and Easter, vacation tickets Bookster, Speexx
• Learning opportunities: regular professional training and courses.

At Coface Romania, we value curiosity, drive, and innovation. If this resonates with you, JOIN US!