Onboarding Assistant

About BRIC: 

BRIC is a leading arts and media institution anchored in Downtown Brooklyn whose work spans contemporary visual and performing arts, media, and civic action. For over forty years, BRIC has shaped Brooklyn’s cultural and media landscape by presenting and incubating artists, creators, students, and media makers. As a creative catalyst for their community, BRIC ignites learning in people of all ages and centralizes diverse voices that take risks and drive culture forward. BRIC is building Brooklyn’s creative future.

The BRIC Celebrate Brooklyn! is NYC’s longest-running, free performance festival, and a beloved summer tradition featuring approximately 30 varied large-scale performances and attracting upwards of 200,000 people each summer to the Prospect Park Bandshell.

About the Onboarding & Administrative Associate role: 

BRIC seeks an Onboarding & Administrative Associate to assist with employee onboarding and seasonal administration for BRIC Celebrate Brooklyn!.

What You’ll Do in the Role:

The Onboarding & Administrative Associate  will be responsible for the following in addition to any other project as assigned by their manager, the Associate Director, People & Culture: 

• Digitally distribute and collect onboarding paperwork for 100+ seasonal employees, including new and returning hires
• Complete I-9 verifications with E-verify and in person at the bandshell, including collecting and filing copies of identification
• Maintain tracking documents for all seasonal hires
• Distribute NY Anti-Harassment Training materials to new hires and collect certificates upon completion 
• Work with People & Culture team to ensure that all tax forms are completed accurately, corresponding with hires to correct documents as needed
• Assist staff with accessing ADP and completing timecards, virtually and in-person
• Maintain consistent lines of communication with BRIC Celebrate Brooklyn Hiring managers to ensure all new hire information is accounted for
• Maintain organized system for tracking and onboarding all seasonal new hires and new hire information
• Other duties as assigned
  
  

You’ll Bring these Skills and Strengths to the Role:

• Mission & Values Alignment: A passion for BRIC’s support of the arts in Brooklyn and a deep commitment to building community, igniting learning and making change through the arts and creativity.
• Commitment to Equity & Inclusion: Desire to operationalize equity within the human resources function. 
• Communications: 
  • Excellent verbal and written communication skills as well as interpersonal skills. 
  • Ability to assertively and proactively communicate with hiring managers and new hires to ensure documents are completed and collected in a timely manner
• Organization & Time Management: 
  • A high level of self motivation and organization is required.
  • Ability to work independently, prioritize tasks across competing deadlines, and be proactive. 
• Experience with E-verify is a plus!
  

Other Things to Know:

• Compensation: The hourly rate for this position is $25
• Status and location: 
  • This is a part-time position, between 15 - 25 hours/week April - early June.
  • This role requires an onsite presence at the Prospect Park Lena Horne Bandshell a minimum of 2-3 days per week for the first 6 weeks, and intermittently onsite following. 

• Mission & Values: BRIC is committed to building Brooklyn's creative future. We advance opportunities for visual artists, performers, and media makers. We present bold work that reflects diverse audiences and speaks to the world. We ignite learning in people of all ages. We unite Brooklyn through art and creativity to build community and make change.

How to Apply:

All applicants must submit a resume together with a cover letter outlining the ways in which their skills and experience align with our specific needs via our online application portal found here on our website.  Candidates of color and from traditionally underrepresented backgrounds are highly encouraged to apply.

BRIC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, gender, gender identity or expression, sexual orientation, national origin, age, religion, creed, disability, military and veteran status, genetic information or any other factor which cannot be used as a basis for an employment decision.