Executive Assistant & Office Specialist

About the role

We are looking for an Executive Assistant to be a trusted partner to our CEO and management team while helping shape a great office experience. In this dynamic and varied role, you will support the CEO in managing day-to-day priorities, including calendar management, travel coordination, and expense handling.

In addition, you will play an important role in ensuring our Amsterdam office is a welcoming and well-functioning environment. You will be at the heart of the organization — connecting people, keeping things running smoothly, and making sure nothing falls through the cracks.

We’re looking for a tech-savvy person with a strong hospitality mindset who takes ownership, works independently, and brings structure to a fast-paced scale-up environment. You are detail-oriented, proactive, and communicate with ease across all levels of the organization.

About DataSnipper

Audit and finance are still massively manual — and we’re changing that. DataSnipper is a $1B, bootstrapped unicorn with 600,000+ users across 180+ countries, already embedded in the daily workflows of top audit and accounting firms.

Now, we’re taking things further with our Excel Agent — bringing AI directly into where the work actually happens. Unlike generic AI tools, we don’t sit on the sidelines. Our AI operates inside Excel, with access to real documents and audit evidence — meaning it doesn’t just generate answers, it does the work, with full traceability.

We’re not just applying AI — we’re redefining how audit gets done. If you want to build something category-defining at scale, this is the place

What you will do

• Provide day-to-day support to the CEO, including managing a complex calendar, coordinating meetings, arranging travel, and handling expenses and invoices with strong attention to detail

• Act as a key point of contact between the CEO and internal/external stakeholders, ensuring smooth communication and follow-ups

• Support members of the management team with ad hoc requests such as scheduling and travel arrangements, attend weekly management meetings, and take notes.

• Coordinate and support internal events, off-sites, and special projects

• Partner with the Office Manager to ensure the Amsterdam office runs smoothly and provides a great experience for employees and visitors

• Manage reception duties, welcome guests, and support onsite meetings when needed

• Handle a variety of administrative and operational tasks

• Contribute to creating an environment where employees have what they need to do their best work

• Drive the adoption of AI tools to streamline processes, improve efficiency, and enable smarter ways of working across the organization.

• This is an office-based role, with an expectation to be present in the Amsterdam office five days per week.

• This role requires a high level of discretion and confidentiality, as you will be exposed to sensitive employee and business information.

What you bring

• Proven experience as an Executive Assistant supporting a CEO or senior leadership team

• Strong AI fluency by actively using tools (e.g., ChatGPT, automation platforms, and other AI assistants) in day-to-day work to streamline workflows and improve efficiency.

• A degree in hospitality, business administration, or a related field is a plus

• Strong organizational and time management skills, with the ability to prioritize and manage multiple tasks simultaneously

• Excellent interpersonal skills and a positive, hands-on attitude

• Experience with travel booking and logistical coordination

• Experience organizing events is a plus

• Familiarity with best practices in calendar and stakeholder management

• A proactive mindset and strong sense of ownership

• Excellent written and verbal communication skills

• Fluency in English, Dutch is an advantage

What We Offer

• Be part of one of the fastest-growing, profitable unicorn scale-ups in the Netherlands with a global impact

• Equity (Stock Appreciation Rights) to share the company's success and growth

• Pension plan with a 6% contribution on top of your base salary

• 28 vacation days per year (full-time) to support your work-life balance

• Daily, freshly prepared lunches by our in-house chef to keep you energized

• NS business card for easy commuting to the office

• Access to continuous learning and development initiatives to grow your skills

• Engage with a vibrant international team spread across five global offices

• Company-wide events like DataSnipper GO, where global teams come together

• Access to OpenUp, a mental health and wellness platform supporting your wellbeing

Recruitment Process

• Recruiter Screen (30 minutes, online)

• Hiring Manager Interview (30 minutes, online)

• Assessment Interview (1 hour, on-site)

• Final Interview (30 minutes, on-site)

At DataSnipper, your expertise will directly shape the future of audit automation while advancing your career in a vibrant, fast-moving environment. If you thrive on innovation and impact — come build the future with us. 🚀

Ready to Elevate Your Career?

Apply now and let’s explore how you can make an impact at DataSnipper!